Executive Assistant/Office Manager

Atrium; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

Atrium is seeking an Executive Assistant/Office Manager in New York City to support Partners with calendar, communications, and travel coordination. You will also oversee daily office operations and partner with HR on onboarding and employee engagement.

The role requires at least 3 years in an EA/Office Manager capacity, with strong discretion and experience supporting C-level leadership. A fast-paced private equity environment awaits a proactive, highly organized professional.

Qualifications

• 3+ years as EA/Office Manager, private equity preferred.
• Experience supporting C-level executives.
• Strong organizational skills and discretion.
• Proficient with MS Office and PM tools.

Responsibilities

• Provide executive support to Partners, including calendar management, meeting coordination, and travel arrangements.
• Manage incoming and outgoing communications, ensuring timely and appropriate responses.
• Prepare reports, presentations, and meeting materials for executive leadership.
• Handle confidential and sensitive information with discretion.
• Coordinate investor and board meetings, including preparation, logistics, and follow-up.
• Oversee daily office operations, including vendor management and facilities coordination.
• Plan and execute team events, off-sites, and company functions.
• Support HR functions such as onboarding, maintaining employee records, and engagement initiatives.
• Assist with special projects, investor relations activities, and liaise with portfolio companies as needed.

Skills

Executive support

Office management

C-level support

Organizational skills

Discretion

MS Office

Project tools

Independent worker

Education

Office administration cert

Tools

Microsoft Office Suite

Project tools

Job description

Position: Executive Assistant/Office Manager

Location: New York City, New York

Employment Type: Full-time

Compensation: 80,000-100,000

Position Overview

The Executive Assistant/Office Manager will provide high-level administrative support to the firm’s Partners while managing the day-to-day operations of the office. This role requires a proactive, organized professional who thrives in a fast-paced environment and can work independently. The position offers an opportunity to contribute to a growing private equity firm and collaborate with a dynamic team.

Responsibilities

• Provide executive support to Partners, including calendar management, meeting coordination, and travel arrangements.
• Manage incoming and outgoing communications, ensuring timely and appropriate responses.
• Prepare reports, presentations, and meeting materials for executive leadership.
• Handle confidential and sensitive information with discretion.
• Coordinate investor and board meetings, including preparation, logistics, and follow-up.
• Oversee daily office operations, including vendor management and facilities coordination.
• Plan and execute team events, off-sites, and company functions.
• Support HR functions such as onboarding, maintaining employee records, and engagement initiatives.
• Assist with special projects, investor relations activities, and liaise with portfolio companies as needed.

Required Experience/Skills

• Minimum 3 years of experience as an Executive Assistant or Office Manager, preferably in private equity or financial services.
• Strong experience supporting C-level executives.
• Proven ability to manage office operations and handle multiple responsibilities.
• Excellent organizational skills with strong attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Proficient in Microsoft Office Suite; experience with project management tools is a plus.
• Ability to work independently and prioritize tasks in a fast-paced environment.

Preferred Experience/Skills

• Experience coordinating investor or board meetings.
• Familiarity with HR processes and office policy development.
• Strong written and verbal communication skills.
• Flexibility to adapt to last-minute changes and evolving responsibilities.

Education Requirements

• Additional certifications in office administration or executive support are a plus.