Executive Assistant/Office Manager

Jobot; Los Angeles (CA); On-site; USD 31,684 - 57,859; Full time

Benefits offered by this job

Competitive compensation

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Flexible Schedule

Job Stability

Career growth

Job summary

A healthcare consulting firm is seeking an experienced Executive Assistant/Office Manager for a contract role in Los Angeles. You will support senior leaders and manage office operations, requiring exceptional administrative skills and discretion. Ideal candidates have 7-10 years of experience in a healthcare or academic setting. This role offers competitive hourly compensation and opportunities for career growth, making it perfect for candidates thriving in a fast-paced environment.

Qualifications

• 7-10 years of executive-level administrative support experience.
• Proficient in Microsoft Office Suite and virtual meeting tools.
• At least 3 years of office or facilities management experience.

Responsibilities

• Provide direct administrative support to multiple senior leaders.
• Manage day-to-day office operations and vendor relationships.
• Organize team meetings, events, and gatherings.

Skills

Excellent written and verbal communication

Strong organizational and multitasking abilities

Problem-solving skills

Interpersonal skills

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Virtual meeting platforms

Project management tools

Job description

Executive Assistant/Office Manager 6+ Month contract in Los Angeles, CA. Opportunity!!!

This Jobot Consulting Job is hosted by: Robert Reyes

Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.

Salary: $23 - $42 per hour

A bit about us:

Prestige Hospital System
Advancing new knowledge and improving health outcomes through research

Why join us?

• Competitive compensation
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Flexible Schedule
• Job Stability
• Career growth

If you are passionate, thrive in a fast-paced environment and are ready to take your career to the next level, we would love to hear from you.

Job Details

As a Consulting Executive Assistant in the Healthcare industry, you will play a crucial role in supporting multiple senior leaders in the Marketing Department at UCLA Health – one of the nation’s leading academic health systems. This dual‑role position, serving as both an Executive Assistant and Office Manager, requires exceptional administrative skills, discretion, and the ability to manage competing priorities in a fast‑paced environment. The ideal candidate is a polished professional who can anticipate needs, streamline operations, and contribute to a collaborative and efficient work culture.

Responsibilities

Executive Assistant Duties

• Provide direct administrative support to multiple senior leaders, including calendar management, scheduling meetings, preparing agendas, and taking minutes.
• Coordinate travel logistics, including transportation, accommodations, itineraries, and expense reports.
• Draft, edit, and proofread correspondence, presentations, and reports.
• Liaise with internal departments and external partners on behalf of senior leadership.
• Track key project deadlines and follow up on action items as needed.
• Handle confidential information with discretion and professionalism.

Office Management Duties

• Manage day-to-day office operations, including ordering supplies, managing inventory, and ensuring equipment is functional.
• Serve as the primary point of contact for office vendors, facilities management, and IT support.
• Organize team meetings, events, and departmental gatherings both virtually and in‑person.
• Develop and implement efficient office procedures and protocols to support a productive work environment.
• Oversee space planning, desk assignments, and office access for team members.
• Ensure compliance with institutional policies, health system standards, and safety regulations.

Qualifications

• 7-10 years of experience providing executive-level administrative support, preferably in a health care, academic, or marketing environment.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities with a keen attention to detail.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
• Proven ability to maintain strict confidentiality and handle sensitive information with tact and discretion.
• Demonstrated experience supporting multiple executives simultaneously.
• At least 3 years of office or facilities management experience in a mid‑to-large organization.
• Strong problem‑solving skills and ability to manage logistics and operations effectively.
• Familiarity with office procurement processes and vendor management.
• Experience coordinating on‑site and virtual events.
• Working knowledge of space planning, IT coordination, and office health and safety protocols.
• Excellent interpersonal skills with a demonstrated ability to interact effectively with persons of all cultures and positions.
• Advanced knowledge of UCLA Health organization and general administrative policies.
• Highly skilled in prioritizing assignments and achieving high productivity and quality under rigid deadlines.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Experience in an academic medical center or health system setting.
• Familiarity with project management tools and platforms (e.g., Workfront, Asana, Trello).