Senior Executive Assistant

University Health; San Antonio (TX); On-site; USD 30,000 - 53,000; Full time

Job summary

University Health in San Antonio, TX, is seeking an experienced Executive Administrative Assistant to support the Strategic Planning department and senior leadership in a fast-paced environment.

You will manage calendars, travel, board logistics, and board records, while ensuring confidentiality and high-level customer service in dealings with patients, officials, and community partners. This is a full-time, day-shift role that offers opportunities to influence strategic initiatives.

Qualifications

• Two years of college education or business school required.
• Minimum seven years of secretarial experience required.

Responsibilities

• Provide administrative support and office management for a senior Executive Staff member.
• Manage calendars, travel, payroll deadlines, expense reports, and budgets for the department.
• Coordinate Board meetings, hearings, facility tours, and official visits.
• Record proceedings and maintain records related to Board activities and long-range planning.
• Support policy review and administrative activities for system-wide policies.
• Assist patients, families, and staff with service issues while safeguarding confidentiality.
• Guide staff on standard business software and calendar systems.
• Collaborate with executives, physicians, Board members, officials, and stakeholders with professionalism.

Skills

Organizational skills

Prioritize deadlines

Typing speed 80 wpm

Communication

Confidentiality

English proficiency

Spanish desirable

Education

Two years of college education or business school

Bachelor's degree (preferred)

Job description

Strategic Planning & Business Development

Full Time

Day Shift

Salary Range: $22.10 - $38.25

Are you an experienced administrative professional who thrives in a fast-paced executive environment? University Health is seeking a highly organized, detail-oriented Executive Administrative Assistant to provide critical support to senior leadership within our Strategic Planning department.

In this influential role, you will serve as a trusted administrative partner, helping coordinate key organizational initiatives, supporting executive operations, and assisting with board-related activities that help shape the future of healthcare in our community.

What You'll Do

• Provide skilled and efficient administrative support and office management assistance for a senior member of the Executive Staff.
• Manage calendars, business records, payroll deadlines, travel arrangements, expense reports, office correspondence, and supply budgets.
• Coordinate and support Board meetings, public hearings, facility tours, and visits from public officials and community leaders.
• Record proceedings of public meetings and maintain historical records related to Board activities, policy issues, licensure, and long-range planning.
• Support the Policy Review Committee and oversee administrative activities associated with the development and implementation of system-wide policies.
• Serve as a resource for patients, families, and staff by assisting with customer service and patient satisfaction concerns.
• Protect confidential information and exercise sound judgment in all interactions.
• Assist with office process improvement initiatives and provide guidance on standard business software, electronic mail systems, and computer-based calendars.
• Collaborate with employees, physicians, Board members, public officials, and community stakeholders while maintaining the highest standards of professionalism and customer service.

Qualifications

Required Education & Experience

• Two years of college education or business school.
• At least seven years of experience in secretarial positions.

Preferred

• Bachelor's degree in Business, Management, or a related field.
• Experience in a hospital/medical and/or local government environment.

Required Skills

• Exceptional organizational skills and attention to detail.
• Ability to prioritize responsibilities and meet deadlines in a dynamic environment.
• Ability to type 80 words per minute.
• Expert-level knowledge of computer business software and standard office technology.
• Strong communication, diplomacy, and interpersonal skills.
• Ability to maintain confidentiality and exercise mature judgment and discretion.
• Must read, write, and speak English.
• Ability to read, write, and/or speak Spanish is desirable.