Executive Assistant | Hybrid

Career Group; San Francisco (CA); Hybrid; USD 130,000 - 170,000; Full time

Job summary

Career Group seeks an exceptional Executive Assistant to support two Managing Partners at a mission-driven venture capital firm. This role thrives in a fast-paced environment, anticipates needs, and ensures executives and teams stay focused and effective.

You’ll manage calendars, travel, meetings, events, CRM records, and office operations, partnering with founders, investors, and internal teams in a collaborative, high‑caliber culture.

Qualifications

• 4–6+ years supporting senior executives
• Experience in venture capital, startups, or startup environment preferred
• Outstanding judgment, discretion, and professionalism with confidential information
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment

Responsibilities

• Executive Support: Own and manage complex calendars for two Managing Partners, coordinate meetings and travel, and prepare for meetings.
• Office Operations: Oversee day-to-day operations, vendor management, facilities, and logistics to create a polished environment.
• Events & Experiences: Help execute investor events, offsites, dinners, and annual meetings with logistical coordination.
• Relationship & CRM Management: Maintain CRM records and guest lists, and represent the firm professionally to partners and founders

Skills

Calendar management

Stakeholder management

Discretion

Communication

Tools

Google Workspace

Slack

Notion

CRM platforms

AI tools

Job description

$130 - 170k + Bonus + Carry + Great Benefits

Hybrid Schedule

Join a Purpose-Driven Investment Firm Shaping the Future!

Are you looking for more than just your next Executive Assistant role? Do you want your work to contribute to solving some of the world's most pressing challenges? Our client is a leading, mission-driven venture capital firm investing in groundbreaking companies that are accelerating the transition to a more sustainable future. This firm partners with visionary founders tackling challenges across clean energy, climate technology, sustainable agriculture, mobility, resilient infrastructure, and environmental restoration. This is a rare opportunity to join a highly respected investment firm where your work directly supports leaders who are backing entrepreneurs creating meaningful, lasting impact. The culture is collaborative, intellectually curious, low-ego, and deeply values integrity, respect, and teamwork. Every person plays an important role, and operational excellence is viewed as a competitive advantage.

The Opportunity:

We're seeking an exceptional Executive Assistant to support two Managing Partners while serving as a key operational hub for the firm. This role is ideal for someone who thrives in a fast-paced environment, loves creating order from complexity, and finds genuine satisfaction in making executives and teams more effective. You'll be a trusted partner responsible for anticipating needs before they arise, protecting priorities, managing competing demands with grace, and ensuring every detail is flawlessly executed. Success in this role requires outstanding judgment, exceptional organizational skills, and the ability to build trusted relationships with executives, founders, investors, and other high-profile stakeholders.

What You’ll Do:

Executive Support

• Own and expertly manage complex calendars for two Managing Partners
• Coordinate meetings, prioritize competing requests, and protect strategic focus time
• Ensure executives are prepared for every meeting with thoughtful planning and proactive communication
• Manage domestic and international travel, detailed itineraries, and expense reporting

Office Operations

• Oversee the day-to-day operations of a collaborative, high-performing office
• Manage vendors, facilities, office supplies, security coordination, and workplace logistics
• Create a welcoming, polished environment for employees and visitors alike

Events & Experiences

• Help execute high-profile investor events, team offsites, dinners, and multi-day annual meetings
• Coordinate vendors, catering, AV, guest logistics, seating, contracts, payments, and on-site execution
• Ensure every event reflects the firm's exceptional standards and attention to detail

Relationship & CRM Management

• Maintain accurate CRM records and relationship data
• Build and manage guest lists, invitations, and event tracking
• Serve as a warm, polished, and professional ambassador for founders, investors, and key external partners

What We’re Looking For:

• 4–6+ years supporting senior executives, ideally within venture capital, startups, private equity, or startup environment
• Exceptional organizational skills with meticulous attention to detail
• Ability to manage multiple priorities while remaining calm, proactive, and solutions-oriented
• Outstanding written and verbal communication skills
• Impeccable judgment, discretion, and professionalism when handling confidential information
• Strong sense of ownership and follow-through—you don't wait to be asked; you anticipate what's needed
• Comfortable using modern technology including Google Workspace, Slack, Notion, CRM platforms, and AI-powered productivity tools
• Experience with office management and event coordination is highly desirable
• Interest in climate innovation, sustainability, or venture investing is a plus, but curiosity and enthusiasm matter most