Office Operations & Scheduling Lead

Mountain Property Watch; Breckenridge (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Mountain Property Watch in Breckenridge, TX seeks an organized Office Manager to coordinate scheduling, data entry for invoicing, and office procedures.

You will handle client communications, track invoices, coordinate with contractors, and support the team with systemized processes to keep the office running smoothly.

Qualifications

• Strong organisational skills and ability to implement office systems.
• Experience in office management or similar role preferred.
• Proficient with Microsoft Office suite and data entry.

Responsibilities

• Maintain calendar for work orders, daily tasks and meetings.
• Design and improve office procedures for efficiency.
• Collaborate to create and maintain office processes.
• Record and track invoices.
• Coordinate bids and services for pricing with clients and vendors.
• Assist team in the field with home checks or other duties as needed.
• Accurately maintain general office budget.

Skills

Verbal communication

Written communication

Time management

Problem solving

Attention to detail

Office procedures

Scheduling

Data entry

Prioritization

Education

High school diploma or GED

Some college coursework

Tools

Microsoft Office Suite

Excel

Outlook

Job description

We are seeking an Office Manager to join our team. In this role, you will coordinate all team scheduling and data entry for invoicing. office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include communication with clients scheduling and tracking work orders, posting and tracking invoices, Coordinating with contractors and maintaining excellent client and team relations. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

• Maintain calendar for work orders, daily tasks,meeting, special requests and housekeeping.
• Design the office procedures with efficiency and organization in mind
• Collaborate to create, update, and maintain office procedures
• record and track invoices
• Coordinate job bids and services for pricing with clients , vendors and service providers
• Assist team in field with home checks or other duties as needed
• Accurately maintain general office budget

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager or similar position preferred
• Understanding of office systems and procedures
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills

Compensation: $22.00 - $24.00 per hour

Providing Excellence in Property Management for second homes and vacatoin homes

How many years of previous experience do you have as an Office Manager? *

What are the key motivators in your professional life that motivates you to perform at your best? *

Are you willing and able to commute to our office daily. *

Can you commit to a 40 hour work week, with rotating shifts Monday thru Sunday? *

Do you live within our service area in Summit County Colorado? *

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