Administrative Coordinator

Shive-Hattery; Houston (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

401(k)/Roth 401(k) with Company Match

Paid Holidays and PTO

Tuition Reimbursement

Professional Development Opportunities

Job summary

Shive-Hattery is seeking an Administrative Coordinator for their Houston, TX office. This in-person position requires strong organizational skills and the ability to supervise office activities efficiently. The successful candidate will coordinate all administrative tasks, assist in proposal development, and manage scheduling while maintaining productivity across the team.

Applicants should possess supervisory experience, be detail-oriented, and be proficient in Microsoft Word and Excel. The role includes various benefits such as medical coverage, PTO, and professional development opportunities.

Qualifications

• Supervisory and office experience required.
• Must be able to work in a fast-paced environment and multitask.
• Must have authorization to work in the U.S. without sponsorship.

Responsibilities

• Coordinate the administrative aspects of the office to ensure efficient operations.
• Assist with coordination and development of proposals.
• Handle incoming and outgoing calls and greet guests.
• Manage scheduling of travel, lunches, and meetings.
• Perform office duties such as cleanup and restocking supplies.

Skills

Self-motivated

Detail oriented

High energy

Computer literate

Proficiency with Microsoft Word and Excel

Familiarity with Adobe Acrobat & PowerPoint

Education

Bachelor's degree

Job description

Administrative Coordinator

MONDAY - FRIDAY in person/office position: Houston, TX - Galleria Area

Option(s): 8:30am-5:30pm OR 9am-6pm

Supervises office activities to achieve maximum expense control and productivity. Develops procedures for office activities, such as project documentation and maintenance, word processing, communication services, marketing systems, printing services, purchasing, facilities maintenance, and other support services either in whole or part. Primary responsibility is to coordinate the administrative aspects of the office to ensure that the office is working efficiently. Rely on experience and judgment to plan and accomplish goals. Position normally reports to an executive in the firm (Office Manager and/or Studio Leader). Requires supervisory and office experience and may have a bachelor's degree. Must be computer literate & technology savvy. Must be able to work in a fast-paced environment & be able to multi‑task. Performs Administrative work within a group. Must be able to follow established systems and procedures requiring judgement in the selection and interpretation of data. May do work of a confidential nature and relieve professional staff of administrative details. May perform a variety of recurring tasks.

Responsibilities

• Coordinate the administrative aspects of the office to ensure that the office is working efficiently
• Rely on experience and judgment to plan and accomplish goals
• Position reports to the Office Manager and/or Studio Leader
• Assist with coordination & development of proposals. Assist team in gathering sample(s) for projects and/or working on the library
• Book travel, lunches, appointments and ensure properly scheduled meetings are on the shared calendars along with ordering supplies
• Open & close office duties such as cleanup of equipment, re‑stock supplies, etc.
• Handle incoming and outgoing calls & greet and direct guests entering or leaving office
• Help with any small daily IT issues around the office

Requirements

• Self‑motivated, detail oriented and high energy individual
• Will be responsible for supervising office activities to achieve maximum expense control and productivity
• Executes procedures for office activities, such as project documentation and maintenance, word processing, communication services, marketing systems, printing services, purchasing, facilities maintenance, and other support services
• Computer literate & technology savvy. Must be able to efficiently use company hardware/software in the completion of tasks
• Proficiency with Microsoft Word and Excel programs a must, & familiarity with Adobe Acrobat & PowerPoint

U.S. Citizenship & Work Authorization

• At this time, we are unable to provide visa sponsorship now or in the future. Candidates must have current and ongoing authorization to work in the United States without employer sponsorship.

Benefits

• Medical, Dental, Vision – 4 tiers of coverage
• Voluntary Life Insurance – Employee, Spouse, and Child
• Voluntary Insurance Plans – Accident, Critical Illness, & Hospital Indemnity
• FSA – Medical & Dependent Care
• 8 Paid Holidays + PTO
• Paid Parental Leave
• 401(k)/Roth 401(k) with Company Match
• Overtime Bonus
• Profit Sharing Bonus
• First Time License Bonus
• Tuition Reimbursement & Licensure/Certification Financial Support
• Professional Development Opportunities
• Calm Meditation & Stress Relief Subscription
• And More

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.