Executive Assistant & Office Leader for US Leadership

theeconomistgroup; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

The Economist Group in New York is seeking a proactive Executive Assistant & Office Manager to support the US Leadership Team on-site, collaborating closely with the Chief People Officer, Chief Economist, and other senior leaders. This role blends executive support, operational coordination and office leadership to ensure smooth NY office operations and alignment with London HQ.

Strong calendar, travel and stakeholder management are essential.

Qualifications

• Bachelor's degree in Business, Economics, Communications, or related field.
• Significant experience supporting senior executives, including board-level exposure.
• 3+ years in executive support, sales coordination, operations, or event logistics.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Strong presentation development and minute-taking skills.
• Experience with travel logistics, expense management, and vendor coordination.
• Excellent written and verbal communication skills.
• Strong organizational, financial, and commercial acumen.
• High discretion and professionalism.
• Ability to anticipate challenges and proactively problem-solve.
• Proficiency in Zoom, Slack, Salesforce, travel booking platforms and project management

Responsibilities

• Executive & Administrative Support: Provide support and strategic partnership for the CPO and the People Leadership Team, and coordinate Board and LT preparations.
• Diary & Travel Management: Manage complex executive calendars and coordinate domestic and international travel.
• Meetings & Events: Organize meetings, prepare agendas, briefing materials, minutes and follow-ups; draft presentations for Town Halls and leadership meetings.
• Financial & Operational Support: Process and code invoices and expenses; manage vendor onboarding and financial records.
• Stakeholder Management: Manage executive communication channels; welcome guests and liaise with stakeholders.
• Office Management & Culture: Oversee NY office operations; plan quarterly and monthly events; chair the social committee.
• Special Projects & PM: Independently manage ad hoc projects; align with Global EA team as needed.

Skills

Presentation skills

Minute taking

Written communication

Verbal communication

Organizational skills

Discretion

Problem solving

Microsoft Office

Google Workspace

Travel logistics

Expense management

Vendor coordination

Financial acumen

Commercial acumen

Education

Bachelor's degree in Business, Economics, Communications, or related field

Tools

Zoom

Slack

Salesforce

Travel booking platforms

Project management

Job description

The Economist Group in New York is seeking a proactive Executive Assistant & Office Manager to support the US Leadership Team on-site, collaborating closely with the Chief People Officer, Chief Economist, and other senior leaders. This role blends executive support, operational coordination and office leadership to ensure smooth NY office operations and alignment with London HQ.

Strong calendar, travel and stakeholder management are essential.