Executive Assistant

theeconomistgroup; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

The Economist Group in New York is seeking a proactive Executive Assistant & Office Manager to support the US Leadership Team on-site, collaborating closely with the Chief People Officer, Chief Economist, and other senior leaders. This role blends executive support, operational coordination and office leadership to ensure smooth NY office operations and alignment with London HQ.

Strong calendar, travel and stakeholder management are essential.

Qualifications

• Bachelor's degree in Business, Economics, Communications, or related field.
• Significant experience supporting senior executives, including board-level exposure.
• 3+ years in executive support, sales coordination, operations, or event logistics.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Strong presentation development and minute-taking skills.
• Experience with travel logistics, expense management, and vendor coordination.
• Excellent written and verbal communication skills.
• Strong organizational, financial, and commercial acumen.
• High discretion and professionalism.
• Ability to anticipate challenges and proactively problem-solve.
• Proficiency in Zoom, Slack, Salesforce, travel booking platforms and project management

Responsibilities

• Executive & Administrative Support: Provide support and strategic partnership for the CPO and the People Leadership Team, and coordinate Board and LT preparations.
• Diary & Travel Management: Manage complex executive calendars and coordinate domestic and international travel.
• Meetings & Events: Organize meetings, prepare agendas, briefing materials, minutes and follow-ups; draft presentations for Town Halls and leadership meetings.
• Financial & Operational Support: Process and code invoices and expenses; manage vendor onboarding and financial records.
• Stakeholder Management: Manage executive communication channels; welcome guests and liaise with stakeholders.
• Office Management & Culture: Oversee NY office operations; plan quarterly and monthly events; chair the social committee.
• Special Projects & PM: Independently manage ad hoc projects; align with Global EA team as needed.

Skills

Presentation skills

Minute taking

Written communication

Verbal communication

Organizational skills

Discretion

Problem solving

Microsoft Office

Google Workspace

Travel logistics

Expense management

Vendor coordination

Financial acumen

Commercial acumen

Education

Bachelor's degree in Business, Economics, Communications, or related field

Tools

Zoom

Slack

Salesforce

Travel booking platforms

Project management

Job description

Who we are

Since 1843, The Economist Group has championed independence, excellence and openness, helping people understand and tackle the critical challenges shaping the world. Today, we are building on that legacy as a global media and information-services company powered by digital innovation, analytical rigour and evidence-based insight.

Across our three businesses - The Economist, Economist Enterprise and Economist Education - we deliver trusted analysis and insights to individuals and organisations in more than 170 countries. United by a shared purpose to drive progress, we empower decision-makers to make sense of change and chart a course through an increasingly complex world.

As a colleague, you will be part of a culture that values ideas, encourages ownership and holds itself to high standards. We invest in people who are curious, thoughtful and adaptable, whether they are launching new products, reporting on global events or harnessing emerging technologies such as AI to improve how we work. Here, fresh thinking is taken seriously, ambition is matched by integrity, and great work is recognised. Working across disciplines, geographies and perspectives, we are united by a commitment to innovation, excellence and creating meaningful impact.

Want to discover more about life at The Economist Group? Follow @EconomistCareers on Instagram to discover the people, stories and opportunities that make TEG unique.

Job Summary

We are seeking a proactive, highly organized Executive Assistant & Office Manager to support the US Leadership Team and New York office on-site, working closely with the Chief People Officer, Chief Economist, and other US senior leaders.

This role combines executive support, operational coordination, and office leadership. The successful candidate will act as a trusted partner and gatekeeper, ensuring smooth operations, coordination and collaboration with the EA team at our London Headquarters, strong stakeholder alignment working closely with our US Leadership team, and ensuring an efficiently run NY office.

Key Responsibilities

Executive & Administrative Support

• Executive Assistant to the Chief People Officer
• Provide support and strategic partnership for the CPO and the People Leadership Team, taking initiative and ownership of tasks including understanding of the People Team priorities.
• TEG Board and TEG LT planning and preparation for meetings (Including Board pack collation).
• Manage the CPO's diary with sound judgement and clear prioritisation, making informed decisions aligned to business and People Team priorities.

Diary & Travel Management

• Manage complex executive calendars across email, Slack, Google Meet, and Zoom.
• Coordinate domestic and international travel, including expense tracking and reimbursements.

Meetings & Events

• Organize internal and external meetings, preparing agendas, briefing materials, minutes, and follow-ups.
• Draft presentations for Town Halls and leadership meetings.
• Support in scheduling US Leadership speaking engagements, aligning with business priorities.
• Evaluate event invitations for strategic and revenue alignment.
• Coordinate on-site logistics, client dinners, and branded merchandise.

Financial & Operational Support

• Process and code invoices and expenses.
• Manage vendor onboarding, contractor payments, and financial records.
• Process internal new hires requisitions and support.

Stakeholder Management

• Manage executive communication channels.
• Serve as a key point of contact for internal and external stakeholders.
• Welcome guests and oversee professional meeting space setup
• Coordinate US leadership meetings and liaise with the London EA team as needed.

Office Management & Culture (10%)

• Oversee NY office operations in collaboration with Facilities and the Regional People Business Partner.
• Plan quarterly and monthly office events (holiday party, summer events, wellbeing initiatives).
• Chair the social committee and drive employee engagement initiatives.

Special Projects and Project Management

• Independently manage ad hoc and special projects assigned by CPO or US Leadership team.
• Ensure alignment between Global EA team on wider support of projects when needed.

Required Experience & Skills

• Bachelor's degree in Business, Economics, Communications, or related field.
• Significant experience supporting senior executives, including board-level exposure.
• 3+ years in executive support, sales coordination, operations, or event logistics.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Strong presentation development and minute-taking skills.
• Experience with travel logistics, expense management, and vendor coordination.
• Excellent written and verbal communication skills.
• Strong organizational, financial, and commercial acumen.
• High discretion and professionalism.
• Ability to anticipate challenges and proactively problem-solve.
• Proficiency in Zoom, Slack, Salesforce, travel booking platforms and project management