Executive Assistant New New York, United States

Economist Group; New York (NY); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Pension or 401(k)

Private health insurance

Employee assistance program (EAP)

Work From Anywhere 25 days/year

Generous leave (annual/parental)

Volunteer and moving days

Free Economist content access

Job summary

The Economist Group in New York is seeking an experienced Executive Assistant & Office Manager to support the US Leadership Team and NY office on-site. You will partner with the Chief People Officer and senior leaders, coordinating calendars, travel, events, and office operations.

This role requires strategic partnership, strong administrative skills, and seamless collaboration with our London EA team to ensure a smoothly run NY hub. Excellent communication and discretion are essential.

Qualifications

• Bachelor’s degree in Business, Economics, Communications, or related field.
• Significant experience supporting senior executives, including board-level exposure.
• At least 3+ years in executive support, sales coordination, operations, or event logistics.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Strong presentation development and minute-taking skills.

Responsibilities

• Provide executive and administrative support to senior leaders and CPO.
• Manage complex calendars and travel with expense tracking.
• Organize meetings, prepare agendas, minutes, and materials.
• Support budget, invoices, vendor onboarding and payments.
• Coordinate internal and external events and Town Halls.
• Oversee NY office operations and foster engagement initiatives.

Skills

Executive support

Calendar management

Travel coordination

Vendor coordination

Microsoft Office

Google Workspace

Presentation skills

Communication

Problem-solving

Education

Bachelor’s degree

Tools

Zoom

Slack

Salesforce

Google Meet

Google Workspace

Job description

Since 1843, The Economist Group has championed independence, excellence and openness, helping people understand and tackle the critical challenges shaping the world. Today, we are building on that legacy as a global media and information-services company powered by digital innovation, analytical rigour and evidence-based insight.

Across our three businesses -The Economist, Economist Enterprise and Economist Education- we deliver trusted analysis and insights to individuals and organisations in more than 170 countries. United by a shared purpose to drive progress, we empower decision-makers to make sense of change and chart a course through an increasingly complex world.

As a colleague, you will be part of a culture that values ideas, encourages ownership and holds itself to high standards. We invest in people who are curious, thoughtful and adaptable, whether they are launching new products, reporting on global events or harnessing emerging technologies such as AI to improve how we work. Here, fresh thinking is taken seriously, ambition is matched by integrity, and great work is recognised. Working across disciplines, geographies and perspectives, we are united by a commitment to innovation, excellence and creating meaningful impact.

Want to discover more about life at The Economist Group? Follow @EconomistCareers on Instagram to discover the people, stories and opportunities that make TEG unique.

Job Summary

We are seeking a proactive, highly organized Executive Assistant & Office Manager to support the US Leadership Team and New York office on-site, working closely with the Chief People Officer, Chief Economist, and other US senior leaders.

This role combines executive support, operational coordination, and office leadership. The successful candidate will act as a trusted partner and gatekeeper, ensuring smooth operations, coordination and collaboration with the EA team at our London Headquarters, strong stakeholder alignment working closely with our US Leadership team, and ensuring an efficiently run NY office.

Key Responsibilities

Executive & Administrative Support

Executive Assistant to the Chief People Officer

• Provide support and strategic partnership for the CPO and the People Leadership Team, taking initiative and ownership of tasks including understanding of the People Team priorities.
• TEG Board and TEG LT planning and preparation for meetings (Including Board pack collation).
• Manage the CPO’s diary with sound judgement and clear prioritisation, making informed decisions aligned to business and People Team priorities.

Diary & Travel Management

• Manage complex executive calendars across email, Slack, Google Meet, and Zoom.
• Coordinate domestic and international travel, including expense tracking and reimbursements.

Meetings & Events

• Organize internal and external meetings, preparing agendas, briefing materials, minutes, and follow-ups.
• Draft presentations for Town Halls and leadership meetings.
• Support in scheduling US Leadership speaking engagements, aligning with business priorities.
• Evaluate event invitations for strategic and revenue alignment.
• Coordinate on-site logistics, client dinners, and branded merchandise.
• Process and code invoices and expenses.
• Manage vendor onboarding, contractor payments, and financial records.
• Process internal new hires requisitions and support.

Stakeholder Management

• Serve as a key point of contact for internal and external stakeholders.
• Welcome guests and oversee professional meeting space setup
• Coordinate US leadership meetings and liaise with the London EA team as needed.

Office Management & Culture (10%)

• Oversee NY office operations in collaboration with Facilities and the Regional People Business Partner.
• Plan quarterly and monthly office events (holiday party, summer events, wellbeing initiatives).
• Chair the social committee and drive employee engagement initiatives.

Special Projects and Project Management

• Independently manage ad hoc and special projects assigned by CPO or US Leadership team.
• Ensure alignment between Global EA team on wider support of projects when needed.

Required Experience & Skills

• Bachelor’s degree in Business, Economics, Communications, or related field.
• Significant experience supporting senior executives, including board-level exposure.
• 3+ years in executive support, sales coordination, operations, or event logistics.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Strong presentation development and minute-taking skills.
• Experience with travel logistics, expense management, and vendor coordination.
• Excellent written and verbal communication skills.
• Strong organizational, financial, and commercial acumen.
• High discretion and professionalism.
• Ability to anticipate challenges and proactively problem-solve.
• Proficiency in Zoom, Slack, Salesforce, travel booking platforms and project management tools.

Enterprise Capabilities

• Collaboration & teamwork
• Commitment to excellence
• Commercial acumen
• Growth mindset
• Results orientation

What Success Looks Like

• Leadership operates efficiently with clear priorities and strong preparation.
• Executive materials are accurate, professional, and timely.
• Speaking engagements and business initiatives are well-coordinated and aligned.
• The NY office is organized, engaged, and professionally managed.
• Financial and operational processes are streamlined and reliable.

This is a high-impact opportunity for a commercially minded, detail-oriented EA who thrives in a fast-paced executive environment, able to work across global time zones, and is eager to serve as a strategic partner to senior leadership while shaping office culture and operations.

The expected base salary for this position is between $90k-$100k + bonus. It is not typical for offers to be made at or near the top of the range. Rather, salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organisational factors are also considered

#LI-Hybrid

Working Arrangements

The majority of our roles operate on a hybrid working pattern, with 3+ days office attendance required.

AI usage for your application

We are an innovative organisation that encourages the use of technology. We recognise that candidates may utilise AI tools to support with their job application process. However, it is essential that all information you provide truthfully and accurately reflects your own experience, skills, and qualifications.

What we offer

Our benefits package is designed to support your wellbeing, growth, and work-life balance. It includes a highly competitive pension or 401(k) plan, private health insurance, and 24/7 access to counselling and wellbeing resources through our Employee Assistance Program.

We also offer a range of lifestyle benefits, including our Work From Anywhere program, which allows you to work from any location where you have the legal right to do so for up to 25 days per year. In addition, we provide generous annual and parental leave, as well as dedicated days off for volunteering and even for moving home.

You will also be given free access to all The Economist content, including an online subscription, our range of apps, podcasts and more.