Executive Assistant & Office Coordinator (Hybrid)

Bis Recruit; Richmond (VA); Hybrid; GBP 25,000 - 30,000; Full time

Job summary

Bis Recruit is seeking a proactive Team Assistant to join their Richmond-based, hybrid team. You will support senior leadership, coordinate executive search assignments, and handle varied administrative duties including CVs, presentations, and client documents.

Ideal candidate has 3-4 years of administrative experience in professional services or similar fast-paced environments, with strong communication, detail orientation and multi-tasking skills. Some international travel may be involved.

Qualifications

• 3-4 years strong administrative experience
• Experience within professional services or similar fast-paced environment
• Confident, polished, excellent communicator with attention to detail

Responsibilities

• Diary management and scheduling meetings and calls
• Coordinating interviews across multiple executive search assignments between clients, candidates and internal teams
• Providing EA and administrative support to senior leadership
• Preparing and formatting CVs, presentations and client documents
• Maintaining databases and ensuring information is accurate and up to date
• Organising UK and international travel
• Supporting events, meetings and wider office administration
• Liaising confidently with clients and candidates

Skills

Diary management

Interpersonal communication

Event coordination

Document preparation

Travel organization

Multi-tasking

Client liaison

Tools

Scheduling software

Job description

Bis Recruit is seeking a proactive Team Assistant to join their Richmond-based, hybrid team. You will support senior leadership, coordinate executive search assignments, and handle varied administrative duties including CVs, presentations, and client documents.

Ideal candidate has 3-4 years of administrative experience in professional services or similar fast-paced environments, with strong communication, detail orientation and multi-tasking skills. Some international travel may be involved.