Team Assistant

Bis Recruit; Richmond (VA); Hybrid; GBP 25,000 - 30,000; Full time

Job summary

Bis Recruit is seeking a proactive Team Assistant to join their Richmond-based, hybrid team. You will support senior leadership, coordinate executive search assignments, and handle varied administrative duties including CVs, presentations, and client documents.

Ideal candidate has 3-4 years of administrative experience in professional services or similar fast-paced environments, with strong communication, detail orientation and multi-tasking skills. Some international travel may be involved.

Qualifications

• 3-4 years strong administrative experience
• Experience within professional services or similar fast-paced environment
• Confident, polished, excellent communicator with attention to detail

Responsibilities

• Diary management and scheduling meetings and calls
• Coordinating interviews across multiple executive search assignments between clients, candidates and internal teams
• Providing EA and administrative support to senior leadership
• Preparing and formatting CVs, presentations and client documents
• Maintaining databases and ensuring information is accurate and up to date
• Organising UK and international travel
• Supporting events, meetings and wider office administration
• Liaising confidently with clients and candidates

Skills

Diary management

Interpersonal communication

Event coordination

Document preparation

Travel organization

Multi-tasking

Client liaison

Tools

Scheduling software

Job description

Team Assistant - Richmond based - Hybrid role

Fantastic opportunity to join a successful global executive search business!

We’re looking for a bright, organised and proactive Office Administrator to join a busy, collaborative team.

This is a varied role supporting senior leadership as well as helping coordinate executive search assignments. You’ll be involved in:

• Diary management and scheduling meetings and calls
• Scheduling across multiple executive search assignments, coordinating interviews between clients, candidates and internal teams
• Providing EA and administrative support to senior leadership
• Preparing and formatting CVs, presentations and client documents
• Maintaining databases and ensuring information is accurate and up to date
• Organising UK and international travel
• Supporting events, meetings and wider office administration
• Liaising confidently with clients and candidates

We’re looking for someone with 3-4 years strong administrative experience, ideally gained within professional services or a similar fast-paced environment. You’ll need to be confident, polished and an excellent communicator, with superb attention to detail and the ability to juggle multiple priorities.

Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions.

In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.