Executive Assistant

VICTORIA WALL ASSOCIATES LIMITED; New York (NY); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Healthcare

25 days annual leave

Commuter benefits

Life insurance

Job summary

Victoria Wall Associates Limited is recruiting an Executive Assistant to support the Business Development team across New York City and San Francisco. The role is the first dedicated administrative hire in the New York office, with hybrid working and exposure to global colleagues.

Ideal candidates will have 2-3 years in an EA/office coordinator capacity, strong organisational and communication skills, and the ability to work independently in a fast-paced professional services environment.

Qualifications

• 2-3 years' experience in an Executive Assistant, Team Assistant or Office Coordinator role.
• Strong organisational skills with the ability to manage multiple priorities.
• Proactive, adaptable and able to work independently.
• Excellent communication and stakeholder management skills.

Responsibilities

• Complex diary management and meeting coordination.
• Domestic and international travel arrangements.
• Office management and day-to-day office coordination.
• Supporting onboarding and general office administration.
• Liaising with colleagues across global offices.
• Assisting with events, marketing activity and ad hoc projects.

Skills

EA experience

Organisational skills

Communication

Team collaboration

Stakeholder management

Tools

Salesforce

MS Office

Job description

Executive Assistant Business Intelligence Sector Up to $70,000 + bonus + benefits New York City, USA PermanentHybrid3-EANY/RvF

About the Company:

A growing international professional services firm with offices across Europe, North America and Asia. With an entrepreneurial and collaborative culture, the business offers an exciting opportunity to join a close-knit team during a period of continued growth.

About the Role:

This is an exciting opportunity for an Executive Assistant to support a busy Business Development team across New York and San Francisco. As the first dedicated administrative hire in the New York office, you will play a key role in supporting the team's day-to-day operations while helping to establish and develop the administrative function as the office continues to grow.

Responsibilities will include:

• Complex diary management and meeting coordination
• Domestic and international travel arrangements
• Office management and day-to-day office coordination
• Supporting onboarding and general office administration
• Liaising with colleagues across global offices
• Assisting with events, marketing activity and ad hoc projects

Candidate Specification:

• 2-3 years' experience in an Executive Assistant, Team Assistant or Office Coordinator role
• Strong organisational skills with the ability to manage multiple priorities
• Proactive, adaptable and able to work independently
• Excellent communication and stakeholder management skills
• Professional, personable and collaborative in approach
• Strong Microsoft Office skills; Salesforce experience would be advantageous
• Experience within a professional services or corporate environment is preferred

Additional Information:

Salary up to $70,000 plus discretionary bonus

• Comprehensive healthcare
• 25 days' annual leave
• commuter benefits
• life insurance

Hybrid working (minimum three days per week in the office)

Excellent opportunity to join a growing international business and develop alongside its North American team