Executive Assistant

American Society of Radiologic Technologists; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

100% employer-paid premiums for medical, dental, vision insurance

Generous 401(k) plan with company match

Vacation, sick time, and holiday pay

Community volunteer paid time off

Tuition reimbursement and opportunity for professional development

Job summary

The American Society of Radiologic Technologists is looking for an executive assistant to provide top-tier administrative support. Ideal candidates will possess strong organizational and communication skills with a minimum of three years of administrative experience.

Responsibilities include managing schedules, conducting research, and maintaining documentation. The position offers generous benefits including employer-paid insurance premiums and a 401(k) plan with company match.

Qualifications

• Minimum of three years of experience in an administrative position preferred.
• Advance experience with Microsoft Office tools.
• Strong oral and written communication skills.

Responsibilities

• Provide high-level administrative support to keep processes updated.
• Conduct research, prepare correspondence, and handle information requests.
• Maintain standard operating procedures and work instructions.

Skills

Organizational skills

Communication skills

Attention to detail

Interpersonal skills

Proactivity

Multitasking

Education

Some college, up to a bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Adobe Acrobat Pro

Monday.com

Canva

JotForm

Job description

The American Society of Radiologic Technologists is seeking an executive assistant to be a proactive, detail-oriented professional who thrives in a fast-paced environment and takes pride in delivering exceptional administrative support. In this role, you’ll work closely with internal teams and external stakeholders, helping ensure operations run smoothly, efficiently and professionally.

The ideal candidate is highly organized, adaptable and an excellent communicator with strong interpersonal skills and a passion for continuous improvement. Beyond executive support responsibilities, this position plays an important role in enhancing operational effectiveness by evaluating existing processes, improving workflows, maintaining clear process documentation, and supporting training and cross-training initiatives across teams.

Responsibilities

• Provide general and high-level administrative duties and support to keep processes and projects updated and on target.
• Complete data entry, conduct research, handle information requests, prepare correspondence, create or update documents or reports, and perform other clerical duties.
• Assist with availability polling, schedule meetings, reserve resources, and gather, update and distribute meeting materials. Additional requirements include attending meetings to assist with facilitation, overseeing meeting minutes, taking notes and assisting with document revisions.
• Create, use, and maintain standard operating procedures and work instructions that result in functions being well organized, documented and completed accurately per established departmental policies and procedures.
• Suggest process improvements to streamline work and eliminate gaps and redundancies.
• Communicate, train and support cross-departmental initiatives and provide guidance to peers.
• Provide back-up support for other staff as required.

Successful Candidates Meet the Following Criteria

• Minimum of three years of experience in an administrative position preferred.
• Some college, up to a bachelor’s degree.
• Advanced experience with Microsoft Outlook and Word.
• Intermediate to advanced experience with Microsoft Excel, PowerPoint, SharePoint and Adobe Acrobat Pro. In addition, working knowledge of Monday.com, Canva, or JotForm is beneficial.
• Accuracy, attention to detail and strong oral and written communication skills.
• Effective interpersonal skills, including the ability to work with people of influence.
• Ability to multitask, prioritize appropriately and follow directions.
• Advanced organizational skill set.
• Natural desire to be proactive, build rapport and use diplomacy and tact.
• 100% employer-paid premiums for medical, dental, vision, life insurance, short- and long-term disability, and identity theft protection for employees.
• Generous 401(k) plan with company match.
Vacation, sick time and holiday pay.
• Community volunteer paid time off.
• Tuition reimbursement and opportunity for professional development.

ASRT is committed to equal opportunity and promotes hiring and developing a talented workforce. All qualified candidates will receive consideration for employment. All newly hired employees are subject to the E-Verify Employment Eligibility Verification Program.

American Society of Radiologic Technologists