Executive Assistant & Office Admin — On-site, Phoenix

Clive Collective; Phoenix (AZ); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Employee discounts

Health insurance

Opportunity for advancement

Training & development

Job summary

Clive Collective in Phoenix, Arizona is seeking an Executive Assistant & Office Administrator to support two company executives, manage calendars, coordinate travel, and draft professional communications. The role is hands-on, highly visible, and requires on-site work at our Phoenix headquarters with travel to various Phoenix-area locations.

You will coordinate multiple priorities, develop checklists and templates, and help streamline administrative workflows while learning the business and

Qualifications

• Experience in executive support or office administration.
• Ability to manage multiple leaders and changing priorities.
• Clear written and verbal communication.
• Service-oriented with strong organizational skills.
• On-site work in Phoenix and attendance at meetings in the Phoenix area.

Responsibilities

• Manage calendars, coordinate meetings and travel for two executives.
• Draft and send professional emails, summaries and business communications.
• Keep headquarters organized and coordinate office supplies and visits.
• Own defined administrative projects and support openings and operations.
• Use Google Workspace and AI tools to improve drafting and organization.

Skills

Executive support

Office administration

Project coordination

Hospitality management

Communication

Attention to detail

Tools

Google Workspace

Spreadsheets

DocuSign

Task management platforms

Job description

Clive Collective in Phoenix, Arizona is seeking an Executive Assistant & Office Administrator to support two company executives, manage calendars, coordinate travel, and draft professional communications. The role is hands-on, highly visible, and requires on-site work at our Phoenix headquarters with travel to various Phoenix-area locations.

You will coordinate multiple priorities, develop checklists and templates, and help streamline administrative workflows while learning the business and