Executive Assistant & NYC Office Lead

Mecka; New York (NY); On-site; USD 95,000 - 125,000; Full time

Job summary

Mecka in New York seeks an Executive Assistant & Office Manager to be the operational backbone of our NYC office and a force multiplier for leadership. You will run the office, support executive workflows, and contribute to business development and operations where needed.

This role is not a traditional EA, demanding sharp, analytical thinking and a commercial mindset to keep processes moving at pace. This fast-moving role requires strong written and verbal communication, discretion with

Qualifications

• 3+ years in an EA, chief of staff, operations, or generalist role at a fast-moving company
• Demonstrated ability to manage multiple workstreams simultaneously without dropping balls
• Strong written and verbal communication — clear, concise, and professional
• Comfortable with data, metrics, and analytical work — not just logistics
• Experience supporting senior executives or founders directly
• Startup/tech/high-growth experience is a plus
• Experience building or improving internal processes and workflows
• Familiarity with tools like Notion, Slack, Google Workspace, and CRMs

Responsibilities

• Executive Support: Manage calendars, travel, and logistics for leadership with precision and proactivity
• Prepare materials, briefings, and research ahead of key meetings and decisions
• Own follow-through on action items — track what was decided, what's due, and what's slipping
• Handle sensitive information and communications with discretion and judgment
• Office Operations: Own the day-to-day operations of the NYC office — vendor relationships, supplies, facilities
• Set up and maintain systems and processes that make the office efficient and professional
• Coordinate events, offsites, team meetings, and visitor logistics
• Be the go-to person for anything operational in New York
• Business Development Support: Support the BD and sales team with research, outreach coordination, and pipeline tracking
• Help prepare decks, briefs, and materials for partner and customer meetings
• Assist in managing relationships — tracking touchpoints, following up, keeping things moving
• Identify opportunities to improve how we manage and grow commercial relationships
• NYC Operations Lead: Serve as the operational point of contact for the New York office
• Coordinate across teams — sales, deployments, engineering — to ensure NYC runs smoothly
• Flag issues, surface blockers, and solve problems before they evolve
• Help onboard new hires and contractors based in New York

Skills

Executive Support

Operations

Analytical thinking

Communication

Multitasking

Tools

Notion

Slack

Google Workspace

CRM platforms

Job description

Mecka in New York seeks an Executive Assistant & Office Manager to be the operational backbone of our NYC office and a force multiplier for leadership. You will run the office, support executive workflows, and contribute to business development and operations where needed.

This role is not a traditional EA, demanding sharp, analytical thinking and a commercial mindset to keep processes moving at pace. This fast-moving role requires strong written and verbal communication, discretion with