Coordinator, North America and Executive Assistant

600 UMG Recordings Inc; California (MO); Vor Ort; USD 37.000 - 60.000; Vollzeit

Benefits dieser Stelle

Medical benefits

401(k) with company contribution

Generous PTO

Zusammenfassung

Universal Music Group is seeking a proactive Coordinator to support the General Manager of North America as an Executive Assistant. You will handle administration, operations, project coordination, and cross-team collaboration in a fast-paced music environment.

Responsibilities include scheduling, reporting, stakeholder coordination, and travel/expense management, with exposure to a variety of departments and industry events. This role offers comprehensive benefits and growth opportunities.

Qualifikationen

• 1 year of experience in a coordinator or operations role (music industry or creative field preferred)
• Impeccable email inbox management, organizational, and time-management skills
• Excellent written and verbal communication
• High attention to detail and ability to multitask
• Familiarity with productivity tools (Microsoft Office, Google Workspace, Slack, Airtable, Monday.com)

Aufgaben

• Provide daily administrative and operational support to the General Manager.
• Schedule and coordinate meetings, calls, and internal/external communications.
• Prepare regular business reviews, reports, presentations, artist and label overviews, and performance analyses.
• Assist with project management to ensure deadlines and deliverables are met.
• Track key initiatives and follow up with stakeholders on action items.
• Coordinate efforts between departments (A&R, Business Development, Marketing, Commercial, Operations, etc.).
• Conduct basic industry research and assist with data gathering and analysis.
• Act as a liaison between the GM and team members, partners, or clients.
• Travel and expense management.
• Attend shows and represent Virgin Music Group North America.

Jobbeschreibung

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD: We’re seeking a proactive and highly organized Coordinator to support as an Executive Assistant to the General Manager of North America. This person will be key in helping the GM stay focused, efficient, and informed. You’ll assist with administration, operations, project coordination, analysis, communication, and cross-team collaboration — keeping everything on track in a fast-paced music environment.

How you’ll CREATE:

• Provide daily administrative and operational support to the General Manager.
• Schedule and coordinate meetings, calls, and both internal and external communications.
• Prepare regular business reviews, reports, presentations, artist and label overviews, performance analyses, and documentation.
• Assist with project management to ensure deadlines and deliverables are met.
• Track key initiatives and follow up with stakeholders on action items.
• Help coordinate efforts between departments (A&R, Business Development, Marketing, Commercial, Operations, etc.).
• Conduct basic industry research and assist with data gathering and analysis.
• Act as a liaison between the GM and team members, partners, or clients.
• Travel and Expense management.
• Handle Ticket Requests.
• Attend many shows.
• Be the face of Virgin Music Group North America by greeting visitors, assisting with office activities, and attending many shows!

Bring your VIBE:

• 1 year of experience in a coordinator, assistant, or operations role (music industry or creative field preferred)
• Impeccable email inbox management, organizational, and time-management skills
• Excellent written and verbal communication
• High attention to detail and ability to multitask.
• UMG Internal
• Familiarity with digital music platforms and industry trends
• Comfortable with productivity (Microsoft Office Suite, Google Workspace, Slack, Airtable, ChatGPT, Monday.com, etc.)
• Passion for music and a team-player mentality

Bonus Points:

• Experience with creative tools (Photoshop, Capcut or Adobe Pro)
• Experience in music distribution, label services, or artist management
• Event or project coordination experience
• Understanding of DSP analytics or marketing tools

Perks Playlist:

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.

E-Verify Participation Poster: English / Spanish E-Verify Right to Work Poster: English | Spanish

Job Category: Administrative Salary Range: $37,300 - $60,000

We are Universal Music Group, the world’s leading music company. We are the home for music’s greatest artists, innovators and entrepreneurs.