Executive Assistant to AI & ML SVP — Data Analytics

Universal Music Group; Santa Monica (CA); On-site; USD 66,000 - 80,000; Full time

Benefits offered by this job

Medical coverage

Vision coverage

Fertility coverage

Wellbeing reimbursements

Student Loan Repayment Assistance

401(k) with vesting

Job summary

Universal Music Group in Santa Monica, CA, is seeking an Administrative Assistant to provide primary support to the Senior Vice President of ML and AI, with additional support to multiple Vice Presidents. This role coordinates calendars, travel, meetings, and programs within the Data Analytics leadership team in a fast-paced environment.

The ideal candidate has 5+ years of executive support experience, strong organizational skills, discretion with confidential information, and proficiency in

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced environment.

Responsibilities

• Serve as the primary administrative partner to the Senior Vice President, managing a complex calendar and daily administrative needs.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Prepare, submit, and reconcile expense reports in accordance with company policies.
• Support planning and coordination of department-wide initiatives and cross-functional projects.
• Maintain project documentation, meeting notes, action items, and status updates.

Skills

Executive support

Calendar management

Travel coordination

Communication

Microsoft Office

Job description

Universal Music Group in Santa Monica, CA, is seeking an Administrative Assistant to provide primary support to the Senior Vice President of ML and AI, with additional support to multiple Vice Presidents. This role coordinates calendars, travel, meetings, and programs within the Data Analytics leadership team in a fast-paced environment.

The ideal candidate has 5+ years of executive support experience, strong organizational skills, discretion with confidential information, and proficiency in