Executive Assistant: Leadership Support & Office Ops

Association of Fundraising Professionals (AFP) Silicon Valley Chapter; American Canyon (CA); Hybrid; USD 130,000 - 135,000; Full time

Job summary

Mezzetta in California seeks an experienced, energetic Executive Assistant to assume high-level ownership of office operations while providing critical support to the Leadership Team (LT). This role works directly with VP/C-level executives and Advisory Board members to maintain a polished, organized, and engaging corporate environment.

The role will plan team events, host visitors, coordinate with three office locations (Larkspur, American Canyon, and HQ), manage calendars and travel, oversee

Qualifications

• Bachelor’s degree preferred or equivalent professional experience.
• 5–10 years of experience supporting executives, leadership teams, or corporate office operations preferred.

Responsibilities

• Manage day-to-day office responsibilities across locations (Larkspur, American Canyon, HQ).
• Coordinate calendars and scheduling for LT members; arrange travel and logistics.
• Plan team events, leadership off-sites, and company gatherings.
• Oversee office supply management, vendor relations, and maintenance coordination.
• Support leadership priorities and internal communications to reinforce culture.

Skills

Organizational skills

Interpersonal skills

Communication

Discretion/Confidentiality

Problem-solving

Adaptability

Customer service mindset

AI proficiency

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

SharePoint

Office/vendor management systems

Job description

Mezzetta in California seeks an experienced, energetic Executive Assistant to assume high-level ownership of office operations while providing critical support to the Leadership Team (LT). This role works directly with VP/C-level executives and Advisory Board members to maintain a polished, organized, and engaging corporate environment.

The role will plan team events, host visitors, coordinate with three office locations (Larkspur, American Canyon, and HQ), manage calendars and travel, oversee