Executive Assistant IV — CFO Office & Budget Support

Fort Bend Independent School District; Sugar Land (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Fort Bend Independent School District in Sugar Land seeks an Executive Assistant IV to the Chief Financial Officer to perform high-level secretarial and confidential administrative work, safeguarding the executive’s time and handling sensitive matters.

This role requires strong organization, calendar management, meeting coordination, budget data preparation, and professional interaction with district and external officials.

Qualifications

• HS diploma or GED required; associate degree preferred.
• Minimum of 3 years clerical experience.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office; ability to manage data and records.
• Ability to maintain confidentiality with district, personnel, and vendor information.
• Experience interacting with top-level officials and staff.
• Experience with PeopleSoft preferred.

Responsibilities

• Maintain executive calendars and deadlines, schedule meetings, and coordinate conferences.
• Organize projects and develop program materials and training materials.
• Maintain filing systems and ensure compliance with procedures and regulations.
• Arrange meetings, prepare responses, and manage communications for the executive leader.
• Prepare and attend meetings to take official minutes and summarize actions.
• Handle high volumes of calls, email, and in-person inquiries; route appropriately.
• Prepare budget forms, financial data, and department budget; reconcile records.
• Supervise clerical staff as needed and back up other offices.

Skills

Effective communication

Interpersonal skills

Organizational skills

Data entry

Education

High School diploma or GED

Associate's degree preferred

Tools

Microsoft Office

PeopleSoft

Job description

Fort Bend Independent School District in Sugar Land seeks an Executive Assistant IV to the Chief Financial Officer to perform high-level secretarial and confidential administrative work, safeguarding the executive’s time and handling sensitive matters.

This role requires strong organization, calendar management, meeting coordination, budget data preparation, and professional interaction with district and external officials.