Senior Executive Assistant & Hybrid Office Lead

Socket.dev; Sugar Land (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Socket.dev is seeking an Executive Assistant IV in Sugar Land, TX to perform highly responsible secretarial and confidential administrative work for the executive leader. The role requires broad knowledge of the organization and regulations affecting the school system and interaction with top level officials on sensitive matters.

The position involves maintaining day and night calendars, organizing meetings, preparing minutes, handling high volumes of inquiries, and managing financial records

Qualifications

• Strong written and verbal communication; ability to interact with top-level officials.
• Proficient in Microsoft Office applications, spreadsheets, and databases; fast data entry.
• Knowledge of business office procedures, equipment and terminology.
• Ability to maintain strict confidentiality of district, personnel, customer and vendor information.
• Experience working with PeopleSoft is preferred.

Responsibilities

• Maintain executive leader’s calendars, deadlines, and schedule appointments.
• Organize projects and develop program materials and training materials.
• Manage daily office operations and filing; follow local, state, or federal guidelines as needed.
• Arrange meetings, prepare responses for executive signature, and take official minutes.
• Handle high-volume inquiries by phone, email, and in person; screen callers and visitors.
• Prepare and manage budget and financial documents; compile data for reports.
• Oversee clerical staff as applicable.

Skills

Communication skills

Interpersonal skills

Organizational skills

Microsoft Office

Confidentiality

PeopleSoft

Education

High School diploma/GED

Associate's degree preferred

Tools

Microsoft Office

PeopleSoft

Job description

Socket.dev is seeking an Executive Assistant IV in Sugar Land, TX to perform highly responsible secretarial and confidential administrative work for the executive leader. The role requires broad knowledge of the organization and regulations affecting the school system and interaction with top level officials on sensitive matters.

The position involves maintaining day and night calendars, organizing meetings, preparing minutes, handling high volumes of inquiries, and managing financial records