Executive Assistant IV -Chief Financial Officer

Fort Bend ISD

Sugar Land (TX)

Hybrid

USD 60,000 - 90,000

Full time

5 hours ago

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Benefits offered by this job

Flexible work options

Job summary

Fort Bend ISD in Sugar Land, TX seeks an Executive Assistant IV to provide high-level secretarial and confidential administrative support to a school district leader. The role requires broad knowledge of the organization and regulations affecting the school system and the ability to interact effectively with top-level officials on sensitive matters.

Responsibilities include managing calendars, coordinating meetings, preparing minutes, handling communications, maintaining records, and assisting

Qualifications

High School diploma or GED required.
Associate's degree preferred.
Minimum of 3 years of clerical experience.
Effective communication, interpersonal and organizational skills.
Strong skills in Microsoft Office including spreadsheets and database software and rapid data entry.
Thorough knowledge of business office procedures and terminology.
Ability to maintain confidentiality of district, personnel, customer and vendor information.
Ability to interact with top level officials and staff with sensitivity and diplomacy.
Experience working with PeopleSoft preferred.

Responsibilities

Keep executive informed of deadlines and manage calendars and appointments.
Organize projects and prepare program materials and training materials.
Maintain filing systems and follow local, state or federal guidelines.
Arrange meetings and conferences and prepare responses for signature.
Prepare and attend meetings to take official minutes.
Handle high volume of inquiries via phone, email and in person.
Screen callers and visitors and route inquiries appropriately.
Compose routine correspondence and data for questionnaires.
Maintain and reconcile financial records and prepare payroll/financial data.
Prepare and maintain department budget and reports.
Gather data for yearly budget and prepare budget requests.
Supervise subordinate staff or act as back-up as needed.

Skills

Microsoft Office

Spreadsheets

Database software

Keyboarding

Communication

Confidentiality

PeopleSoft

Top-level interaction

Clerical experience

Education

High School diploma or GED

Associate's degree preferred

Tools

PeopleSoft

Job description

Job Overview

The Executive Assistant IV will perform highly responsible secretarial and confidential administrative work with a view towards conserving the time of their executive leader. This incumbent requires a broad knowledge of the organization and regulations affecting the school system and the ability to interact effectively with top level officials (legislative, community, county, school) on frequently sensitive, confidential and controversial matters.

Essential Duties and Responsibilities

Keep executive leader informed of deadlines and pending items as well as maintaining the executive leader’s day and night calendars, and schedule certain appointments and conferences without prior clearance

Organize projects and oversee the development and dissemination of program materials, special mailings, manuals and training materials

Manage daily office operations such as organizing and maintaining filing systems, according to standard filing procedures, and at times according to local, state or federal guidelines

Make necessary arrangements for meetings and conferences, including space, time and participants and prepare responses to general requests and routine letters on varied matters for the executive leader’s signature

Prepare and attend meetings, hearings and conferences to take official minutes

Handle a high volume of contact via telephone, email and in person

Screen telephone callers and drop-in visitors, handle inquires including substantive questions requiring research or technical knowledge or tactfully referring those which can be handled by other offices

Compose routine correspondence and other communications and compile data for questionnaires

Maintain control records on incoming correspondence and action documents and follow up on pending actions to ensure timely response or completion of task

Verify accuracy of documents submitted

Prepare requisitions, vouchers, budget forms and other payroll and financial data

Maintain and reconcile detailed financial records and requests for payment submitted by appropriate budget accounts

Prepare and maintain department budget

Tabulate and prepare reports of financial and statistical data

Gather and compile data for inclusion in the yearly budget; prepare budget requests for the executive leader, if applicable

Oversee subordinate clerical/ secretarial staff, if applicable; serve as back-up for other clerks/ secretaries assigned to the office

Supervisory Responsibilities

None

Qualification Requirements

High School diploma or GED

Associate's degree preferred

Minimum of 3 years of clerical experience

Effective communication, interpersonal and organizational skills

Strong skills in Microsoft Office including spreadsheets and database software programs and rapid data entry keyboarding functions

Thorough knowledge of business office procedures, practices, equipment and terminology

Ability to maintain a high level of confidentiality concerning district, personnel, customer and vendor information

Ability to interact with top level officials and all staff with sensitivity, courtesy and diplomacy

Experience working with PeopleSoft preferred

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Additional Information

Some assignments involve contact with irate parents, taxpayers, the public or otherwise emotional staff and with frequent interruptions. The incumbent must be able to handle stressful situations as necessary. Some assignments are subject to completion within strict time lines and involve the potential stress associated with time-sensitive completion of tasks. Some assignments involve moderate noise levels and high volume work flow. Employee may be required to travel to other work locations. This incumbent also requires considerable judgment and tact in handling the many diverse problems that occur; improper actions might have serious public relations implications or impair the operations of the executive leader’s office.

This position might offer flexible work options, the incumbent might have the option to work some days in the office and some days remotely from their home at the discretion of their leader.

Primary Location

TEXAS-SUGAR LAND

Work Locations

ADMINISTRATION BUILDING

Job

Staff

Organization

DEPARTMENT

Position Calendar

238JUL

School Year

2026-2027