Executive Assistant - Investment Management - Boston

Daley And Associates, LLC; Boston (MA); On-site; USD 95,000 - 110,000; Full time

Job summary

Daley And Associates, LLC is seeking an experienced Executive Assistant to support the Director of Human Resources and senior HR leaders in a fast-paced, high-visibility environment. You will manage calendars, coordinate meetings and travel, and help prepare leadership materials.

You are a polished professional with 3–5 years of EA experience in professional services, strong MS Office skills (Outlook, PowerPoint, Excel, Word), and excellent judgment and discretion to handle confidential

Qualifications

• 3-5 years of EA experience within a professional services firm.
• Exceptional calendar management and attention to detail.
• Strong MS Office skills: Outlook, PowerPoint, Excel, Word.
• Professional discretion and executive presence.

Responsibilities

• Manage complex calendars and proactively resolve scheduling conflicts.
• Coordinate internal/external meetings, events, travel, and expense reporting.
• Serve as a trusted extension of the HR Director, anticipating needs and managing competing priorities.
• Track projects, deadlines, follow-ups, and HR leadership activities.
• Prepare and format presentations, Town Halls, and leadership materials.
• Support performance review coordination and onboarding of new HR team members.
• Partner across HR, senior leadership, and administrative teams while maintaining strict confidentiality.
• Identify opportunities to improve processes and leverage AI/technology to increase efficiency.

Skills

Executive support

Communication

Discretion

Tools

Outlook

PowerPoint

Excel

Word

Job description

A leading investment management firm is seeking an experienced Executive Assistant to support the Director of Human Resources and several senior HR leaders. This is a high-visibility role for a proactive, polished professional who enjoys operating as a trusted partner in a fast-paced environment.

Responsibilities

• Manage complex, dynamic calendars and proactively resolve scheduling conflicts
• Coordinate internal/external meetings, events, travel, and expense reporting
• Serve as a trusted extension of the HR Director, anticipating needs and managing competing priorities
• Track projects, deadlines, follow-ups, talent initiatives, and HR leadership activities
• Prepare and format presentations, Town Halls, and leadership materials
• Support performance review coordination and onboarding of new HR team members
• Partner across HR, senior leadership, and administrative teams while maintaining strict confidentiality
• Identify opportunities to improve processes and leverage AI/technology to increase efficiency

Qualifications

• 3-5 years of EA experience within a professional services firm
• Exceptional calendar management, organization, and attention to detail
• Strong Microsoft Office skills, particularly Outlook, PowerPoint, Excel, and Word
• Interest in or experience with emerging technologies
• Excellent judgment, discretion, communication skills, and executive presence
• Proactive, adaptable, service-oriented, and comfortable handling last-minute changes

This is an excellent opportunity to join a high-performing and collegial team within a global firm. The expected compensation range is between $95K-$110K base salary.