Administrative Assistant Sr

Jobs for Humanity; San Antonio (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobs for Humanity is seeking a proactive administrative professional to support executives in a fast-paced environment. The role focuses on calendar management, travel arrangements, document processing, and cross-functional coordination to sustain a high level of organizational efficiency.

The ideal candidate will have strong MS Office skills, excellent communication, and a proven ability to multitask while maintaining confidentiality.

Qualifications

• Bachelor’s degree preferred but not mandatory.
• Experience in an administrative environment required.
• Proficiency in MS Office and administrative software.
• Excellent written and verbal communications.

Responsibilities

• Calendar and meeting management for multiple executives.
• Travel and expense management including domestic and international arrangements.
• Screening calls and emails; drafting memos, reports, and presentations.
• Organizing confidential files and databases physically and digitally.
• Liaising between executives, staff, and external stakeholders; assisting with projects.
• Participating in planning and executing employee engagement activities.
• Assisting in preparation of reports and tracking expenditures or budgets.
• Mentoring junior administrative staff when needed.

Skills

Organizational skills

Attention to detail

Discretion with confidential info

MS Office proficiency

Interpersonal & communication

Multitasking

AI tools for efficiency

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

We are seeking a proactive, service-oriented individual with excellent communication, administrative and customer service skills that can thrive in a fast-paced environment, while embracing teamwork. This role requires strong attention to detail, organizational skills, and the ability to work independently and communicate effectively. You will primarily be responsible for performing a wide variety of administrative functions at our site supporting a growing workforce of engineers, technicians, and other professionals. This position will directly impact the history of space exploration and will require your dedicated commitment and detailed attention towards safe and repeatable spaceflight.

Responsibilities Include:

Calendar and meeting management:Schedule meetings, manage complex calendars for multiple executives, and handle logistics like room bookings.

Travel and expense management:Arrange domestic and international travel, including flights, hotels, and ground transportation, and process expense reports.

Communication and correspondence:Screen and prioritize incoming calls and emails, and draft and proofread correspondence such as memos, reports, and presentations.

Information and document management:Organize and maintain confidential files, records, and databases, both physically and digitally.

Support and liaison:Serve as a point of contact between executives, staff, and external stakeholders. Assist with project planning and execution.

Employee engagement:Participate in planning and executing employee engagement activities to foster a positive work environment.

Reporting and finance:Assist in the preparation of reports and track expenditures or budgets.

Mentorship:May provide direction or mentorship to junior administrative staff.

Minimum Qualifications:

Exceptional organizational and time-management skills.

Strong attention to detail and accuracy.

Discretion and the ability to handle confidential information.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative software.

Excellent interpersonal and communication skills.

Ability to multitask and work efficiently in a fast-paced environment.

Ability to leverage AI tools to increase efficiency and accuracy.

Experience in an administrative environment is required, with a bachelor's degree often preferred but not always mandatory.

Preferred Qualifications:

Excellent computer skills with Microsoft Excel, MS Excel, and other MS Office software.

Excellent written /verbal communications skills.

Demonstrates understanding and is able to apply continuous improvement.

Additional Information

All your information will be kept confidential according to EEO guidelines.