Executive Assistant III 4P/770

4p-Consulting-Inc.; Birmingham (AL); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Alabama Power is seeking an experienced Executive Assistant III to provide high‑level administrative and executive support to senior leadership in a hybrid Birmingham, AL setting. This role demands exceptional organizational, communication, and project coordination skills in a fast‑paced corporate environment.

The position covers complex calendars, international travel, and confidential information handling, with opportunities to mentor junior staff and improve processes.

Qualifications

• Bachelor's degree preferred or equivalent professional experience.
• 5+ years of executive administrative support experience.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong calendar management, travel coordination, and meeting planning experience.

Responsibilities

• Manage complex executive calendars, schedules, meetings, and appointments.
• Coordinate domestic and international travel arrangements, itineraries, and accommodations.
• Prepare, edit, and proofread executive correspondence, presentations, reports, and meeting materials.
• Handle confidential and sensitive information with professionalism and discretion.
• Serve as the primary liaison between executives, internal departments, clients, and external stakeholders.
• Plan and coordinate executive meetings, leadership events, and special projects.
• Monitor project milestones and ensure timely completion of executive-level initiatives.
• Screen phone calls, emails, and correspondence, prioritizing executive communications.
• Utilize advanced Microsoft Office tools and collaboration platforms to support executive operations.
• Mentor and provide guidance to junior administrative staff when needed.
• Continuously improve administrative processes and stay current on executive support technologies.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

Discretion/confidentiality

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Teams

Job description

Position: Executive Assistant III

Location:Birmingham, AL (Hybrid)
Duration: 3 Years

Client:AlabamaPower

Job Summary

Southern Company Services is seeking an experienced Executive Assistant III to provide high-level administrative and executive support to senior leadership. This role requires exceptional organizational, communication, and project coordination skills, along with the ability to manage confidential information, complex calendars, executive travel, and strategic initiatives in a fast-paced corporate environment.

Key Responsibilities

• Manage complex executive calendars, schedules, meetings, and appointments.
• Coordinate domestic and international travel arrangements, itineraries, and accommodations.
• Prepare, edit, and proofread executive correspondence, presentations, reports, and meeting materials.
• Handle confidential and sensitive information with professionalism and discretion.
• Serve as the primary liaison between executives, internal departments, clients, and external stakeholders.
• Plan and coordinate executive meetings, leadership events, and special projects.
• Monitor project milestones and ensure timely completion of executive-level initiatives.
• Screen phone calls, emails, and correspondence, prioritizing executive communications.
• Utilize advanced Microsoft Office tools and collaboration platforms to support executive operations.
• Mentor and provide guidance to junior administrative staff when needed.
• Continuously improve administrative processes and stay current on executive support technologies.

Required Qualifications

• Bachelor's degree preferred or equivalent professional experience.
• 5+ years of executive administrative support experiencesupporting senior leaders or executives.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong calendar management, travel coordination, and meeting planning experience.
• Excellent written and verbal communication skills.
• Exceptional organizational, multitasking, and time management abilities.
• Proven ability to manage confidential information with discretion.

Preferred Qualifications

• Experience supporting C-level executives or senior leadership teams.
• Strong project coordination and event management experience.
• Experience working in a large corporate or utility environment.
• Knowledge of modern collaboration and productivity tools.