Administrative Analyst III

4P Consulting Inc.; Birmingham (AL); On-site; USD 50,000 - 70,000; Full time

Job summary

4P Consulting Inc. is seeking an experienced Administrative Analyst III to provide expert-level support to senior executives in Birmingham, Alabama. The role encompasses strong organizational skills, advanced administrative experience, and discretion in handling confidential information.

Candidates should possess over 5 years of administrative support experience, skilled in Microsoft Office, and capable of managing complex calendars and preparing reports. This is a full-time position with responsibilities that include meeting coordination and data analysis.

Qualifications

• 5+ years of administrative, executive support, or administrative analyst experience.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong calendar management and meeting coordination experience.
• Experience preparing reports, presentations, correspondence, and business documents.
• Ability to conduct research, gather data, and compile information for decision-making.
• Strong attention to detail, organization, and time-management skills.
• Ability to handle highly sensitive and confidential information.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Provide expert-level administrative support to senior executives and team members.
• Manage complex calendars, schedules, appointments, and priorities.
• Coordinate meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions.
• Prepare, edit, review, and format documents, reports, presentations, correspondence, and spreadsheets.
• Conduct research, gather data, analyze information, and compile reports to support strategic planning and decision-making.
• Handle sensitive and confidential information with professionalism and discretion.
• Support budget management, expense tracking, and financial reporting.
• Ensure accuracy and compliance with organizational policies and procedures.
• Serve as a primary point of contact for internal and external stakeholders.
• Provide strong communication and interpersonal support across departments.
• Identify opportunities to improve administrative processes and organizational efficiency.

Skills

Administrative Support

Executive Support

Calendar Management

Meeting Coordination

Event Planning

Microsoft Office

Reports

Presentations

Research

Data Analysis

Budget Tracking

Expense Reporting

Confidential Information

Stakeholder Communication

Process Improvement

Tools

Microsoft Office Suite

Job description

Administrative Analyst III

Location: Birmingham, Alabama Contract: 3 Years Experience: 5+ Years

Client: Alabama Power

Job Summary

We are seeking an experienced Administrative Analyst III to provide expert-level administrative, analytical, and operational support to senior executives and team members. This role requires strong organizational skills, advanced administrative experience, attention to detail, and the ability to handle confidential information with professionalism and discretion.

The ideal candidate will have over 5 years of administrative support experience, strong Microsoft Office skills, and the ability to manage complex calendars, coordinate high-profile meetings, prepare reports, conduct research, and support budget and expense tracking.

Key Responsibilities

• Provide expert-level administrative support to senior executives and team members.
• Manage complex calendars, schedules, appointments, and priorities.
• Coordinate meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions.
• Prepare, edit, review, and format documents, reports, presentations, correspondence, and spreadsheets.
• Conduct research, gather data, analyze information, and compile reports to support strategic planning and decision-making.
• Handle sensitive and confidential information with professionalism and discretion.
• Support budget management, expense tracking, and financial reporting.
• Ensure accuracy and compliance with organizational policies and procedures.
• Serve as a primary point of contact for internal and external stakeholders.
• Provide strong communication and interpersonal support across departments.
• Identify opportunities to improve administrative processes and organizational efficiency.

Required Qualifications

• 5+ years of administrative, executive support, or administrative analyst experience.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong calendar management and meeting coordination experience.
• Experience preparing reports, presentations, correspondence, and business documents.
• Ability to conduct research, gather data, and compile information for decision-making.
• Strong attention to detail, organization, and time-management skills.
• Ability to handle highly sensitive and confidential information.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities.

Preferred Qualifications

• Experience supporting senior executives or leadership teams.
• Experience with budget tracking, expense reporting, or financial documentation.
• Prior experience in a corporate, utility, engineering, government, or professional services environment.
• Experience improving administrative processes and workflow efficiency.

Key Skills

Administrative Support, Executive Support, Calendar Management, Meeting Coordination, Event Planning, Microsoft Office, Reports, Presentations, Research, Data Analysis, Budget Tracking, Expense Reporting, Confidential Information, Stakeholder Communication, Process Improvement.