Executive Assistant III (2026-3276)

Prolink; Cincinnati (OH); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Hybrid schedule

Volunteer time off

Professional development

Family-first culture

Wellness focus

Job summary

Prolink is seeking an Executive Assistant III to partner with our executive leadership, delivering high‑level administrative and operational support. You will manage a demanding calendar, coordinate complex travel, prepare presentations and agendas, and ensure priorities and decisions are clearly communicated and followed.

The role requires an associate degree, 3+ years of related experience, superb MS Office skills, discretion handling confidential information, and the ability to thrive in a

Qualifications

• Associate degree or equivalent work experience.
• 3+ years of related experience.
• Proficient with Microsoft Office 365.
• Excellent communication, organization, and detail orientation.
• Able to handle confidential and sensitive information

Responsibilities

• Manage confidential information with discretion
• Organize and prioritize executive communications
• Maintain complex calendar and travel plans
• Prepare presentations, agendas, and reports for leadership meetings
• Coordinate meetings with internal and external stakeholders
• Support leaders with notes and action item follow-up
• Assist with written communications and research as needed
• Ensure timely delivery of tasks and maintain confidentiality

Skills

Microsoft Office 365

Calendar management

Communication

Discretion

Travel coordination

Relationship building

Multitasking

Adaptability

Education

Associate degree

Tools

Outlook

PowerPoint

Excel

Teams

Job description

We’re Prolink, a premier workforce solutions organization, and we put care in motion. That means providing organizations with high-quality talent and enabling that talent to do their best work. We are known for our responsiveness, our human touch, and our willingness to go above and beyond to deliver on our promises. From building a sustainable solution that attracts and retains strong talent while keeping costs in check, to creating job opportunities that offer top-tier compensation, we connect work and workers in meaningful ways where everyone thrives. Across industries like healthcare, manufacturing, and education, we deliver lasting solutions to today’s toughest workforce challenges.

Why Join Our Team?

• Enjoy a comprehensive benefits package, including immediate access to medical coverage from day one of employment.
• Prolink places a strong emphasis on mental health and overall wellness, prioritizing employees' holistic well-being.
• Enjoy a hybrid work schedule for optimal work-life balance, including 2 days/week of remote work, for optimal work-life balance.
• We encourage community involvement with paid volunteer time off, empowering you to contribute to meaningful causes and make a difference.
• Comprehensive paid training and professional development programs to enhance your skills.
• Experience a family-first culture that values your well-being.

Job Summary

The Executive Assistant III serves as a trusted partner to executive leadership, providing high-level administrative and operational support to maximize the executive’s effectiveness and ability to focus on key business priorities. This role proactively manages the executive’s time, communications, meetings, and commitments; anticipates needs; coordinates leadership activities; and ensures priorities, decisions and action items are effectively communicated and followed through. The Executive Assistant III works closely with internal and external stakeholders and exercises a high degree of judgment, discretion, initiative and confidentiality.

Responsibilities

• Manage personal, company, and client information with confidentiality, professionalism, and discretion
• Receive, monitor, organize, and prioritize executive email, voicemail, and other communication channels
• Manage an active and complex calendar of appointments and commitments, proactively anticipating scheduling needs, priorities and potential conflicts
• Ensure the executive is well-informed and prepared for upcoming meetings, commitments and responsibilities
• Arrange complex and detailed travel plans, accommodations, itineraries, reservations, appointments and other business and personal engagements
• Compile and organize business and personal expenses, invoices and other financial statements Support the planning and execution of leadership meetings, including content creation, presentations, agendas, materials and logistics
• Attend key meetings, capture and distribute notes and decisions, track action items and proactively follow up to ensure deliverables are completed
• Conduct research related to organizational initiatives and business partners to provide summary insights
• Assist with building written communications, presentations, and reports
• Monitor key employee milestones and recognition opportunities and proactively coordinate cards, gifts and other acknowledgements on behalf of the executive
• Remain well-informed about industry knowledge/trends and advise executives based on historical knowledge and experiences
• Act as a liaison with internal and external stakeholders of the executives
• Support the development and effectiveness of other assistants as needed
• Provide support for personal responsibilities and commitments as needed, including coordinating appointments, reservations, events and other arrangements
• Perform other related duties as assigned

Requirements

• Associate degree in a related discipline or equivalent work experience
• 3+ years of experience in a related field
• Proficient with Microsoft Office 365 suite of products
• Excellent relationship building, communication, detail orientation, organizational, project management, and multi-tasking skills
• Able to professionally manage confidential and sensitive information
• Able to be flexible and adaptable to meet tight deadlines, deliver results, and quickly pivot based on shifting priorities in a fast-paced work environment
• Able to use a variety of business or technical programs to complete tasks
• High level of integrity, motivation, accountability, perseverance, and alignment with Prolink’s values

Preferences

Candidates with additional and relevant experience, education, licensing, or certification beyond the role’s requirements and/or specific to the nature of Prolink’s business will be given additional consideration in the candidate selection process. If all minimum requirements are met, candidates with unique and/or diverse qualifications will also be given additional consideration.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by federal, state, or local law.