EXECUTIVE ASSISTANT 3

Daikin Comfort; Denver (CO); On-site; USD 66,000 - 83,000; Full time

Benefits offered by this job

Healthcare insurance

Dental insurance

Life insurance

Long-term disability insurance

401(k) plan

Paid time off

Job summary

Daikin Comfort seeks an experienced Executive Assistant to support top-level executives with calendar management, travel planning, and preparation of presentations and reports.

You will handle inquiries, manage correspondence, train staff, and ensure smooth office operations in a fast-paced environment.

Qualifications

• 8+ years of experience in an executive assistant role.
• Associate’s degree in business or a related field or a Bachelor's degree.
• Advanced proficiency in Word, Excel and PowerPoint; strong organizational skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Manage executive schedules, travel, conferences and appointments.
• Answer calls and direct communications to executives; take messages.
• Greet visitors and handle correspondence, emails, faxes, and mail.
• Prepare reports, presentations and minutes of meetings.
• Train and supervise lower-level clerical staff when needed.
• Coordinate budgets and office supply management; ensure office equipment functions.

Skills

Communication skills

Discretion

Interpersonal skills

Time management

Problem solving

Relationship building

Education

Associate’s degree in business / related field or Bachelor’s degree

Tools

Access

MS Word

Excel

Outlook

PowerPoint

Job description

Position Summary

The Executive Assistant will assist top-level executives with executive level administrative support such as providing clerical administration, receiving clients and visitors, arranging travel and correspondence, managing executive’s meetings and calendar, developing and preparing presentations and reports, and scheduling meetings. May also be responsible for training and supervising lower-level clerical staff.

Position Responsibilities

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Answer and direct calls to appropriate executives and parties and take messages when needed.
• Greet visitors.
• Open, sort, and distribute correspondence, including email, faxes, and snail mail.
• Read and analyze submissions, letters, agendas, memos and determining significance; forward appropriate personnel in a timely and efficient manner.
• Prepare reports, collect and analyze information and prepare presentations.
• Develop and utilize historical information.
• Record meeting discussions and provide minutes.
• Maintain inventory of office supplies and anticipate office supply needs; place orders when necessary.
• Ensure operation of office equipment, order maintenance when necessary.
• Prificient in Access, MS Word, Excel, Outlook.
• Coordinate finances and assist with budget preparation.
• Train clerical staff in policies and procedures and arrange for the set-up of new computers for new employees.
• Prepare executive responses to routine memos, letters, or correspondence.
• Provide clerical and general office support to other offices.
• Delegate tasks and responsibilities to other staff members when appropriate.
• Interact with customers when appropriate and problem solve any issues they might have.
• Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.

Perform Additional Duties As Required

Nature & Scope

• Applies advanced knowledge of job area typically obtained through advanced education and work experience
• Manages projects and processes while working independently and with limited supervision
• Coaches and reviews the work of lower-level professionals
• Problems faced are difficult and sometimes complex; takes a new perspective on existing solutions

Knowledge & Skills

• Possess a strong work ethic - polished/poised and resourceful.
• Strong relationship building and interpersonal skills.
• Exceptional written and verbal communication skills.
• High proficiency in Word, Excel and PowerPoint required.
• Tremendous attention to detail.
• Possess the ability to interact professionally with internal and external personnel throughout the Company.
• Exhibit an excellent sense of discretion regarding highly sensitive and confidential information.
• Possess the ability to learn quickly, work independently and prioritize multiple tasks in a deadline driven environment.

Experience

8+ years

Education/Certification

• Associate’s degree in business / related field or Bachelor’s degree.

People Management

No

Physical Requirements / Work Environment

Must be able to perform essential responsibilities with or without reasonable accommodations

Reports To

CEO / CFO

Salary

$66,140.00 to $82,730.00

Benefits

• Benefits for employees include healthcare and dental insurance, life and long-term disability insurance, 401K and different types of paid time off

Qualified Applicants must be legally authorized for employment in the United States. Qualified applicants will not require employer sponsored work authorization now or in the future for employment in the United States.

The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.