Program Specialist

University of Idaho; Moscow (ID); On-site; USD 30,000 - 39,000; Full time

Job summary

The University of Idaho in Moscow invites applications for a Program Specialist in the Dean of Students office. The role directs testing center administration, coordinates test scheduling, and communicates testing procedures to students, proctors, and staff.

This position supports training, liaison work with IT, and improvements to Testing Center operations. Requires strong administrative experience, attention to detail, and ability to manage multiple tasks.

Qualifications

• Three years of administrative, business operations, or program support experience.
• Ability to compose, proofread, and edit documents clearly.
• Proficiency with word processing, spreadsheets, email, and internet research.

Responsibilities

• Coordinate office operations and scheduling for Testing Center activities.
• Document and track program schedules and business cycles.
• Plan and coordinate program meetings and events.
• Support budget and funding proposals as needed.
• Develop reports and liaise with IT and internal stakeholders.

Skills

Administrative support

Document editing

MS Office & email

Data coordination

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Banner

Chrome River

VandalWeb

Job description

Program Specialist

Position Information

Internal Posting? |

Posting Number | SP005426P

Position Title | Program Specialist

Division/College | Student Affairs

Department | Dean of Students

Location | Moscow

Posting Context Statement | The Testing Center Program Specialist directs the implementation and administration of exams given through the University of Idaho’s Testing Center. Responsible for administrative functions within the Testing Center. Informs students, proctors, Testing Center personnel, and other stakeholders regarding software, hardware, and testing procedures, coordinates the test scheduling process and test materials, provides and assists with training and dissemination of information to Testing Center personnel, acts as a liaison with IT, and coordinates efforts to improve and refine usage of the Testing Center. This position works closely with CDAR testing staff to provide support in both testing locations as needed.

Position Overview | This position performs a complex mix of duties in support of project or program development and delivery. Duties may include: Coordinate office operations Document and tracking program schedules and business cycles Plan and coordinate program meetings and events Support program planning and may assist with the development of operating budgets and/or funding proposals Research and compile information for communications such as talking points, speech scripts and responses to correspondence and presentations Coordinate collection of data and materials for reports and other administrative documents Develop and maintain positive liaison relationships with various offices, customers and stakeholders including internal and advisory boards May assist with budget management and provide support for financial and/or personnel processes Other duties as assigned

Unit URL | Testing Center – TC | University of Idaho

Position Qualifications

Required Experience | Three years providing administrative, business operations and/or program support Composing, proofing and editing a variety of documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, developing spreadsheets, email and internet research

Required Education | High school diploma or equivalent

Required Other | Within 6 months of hire, complete all NCTA Proctor Certifications necessary Duties of this position require the employee to be at least 18 years of age Ability to work nonstandard hours including alternate schedules or occasional after-hours work

Additional Preferred | Associate’s or Bachelor’s degree Experience gathering and compiling data for reports Experience with University programs such as Banner, Chrome River, and Vandalweb Familiarity with ADA, Section 504, and NCTA Professional Standards Ability to provide customer service in high-demand or high-pressure environments Experience with national standard testing programs, including computer-based testing, accommodated testing or placement testing

Physical Requirements & Working Conditions | None

Degree Requirement | Listed degree qualification is required at time of hire

Posting Information

FLSA Status | Non-Exempt

Employee Category | Classified

Pay Range | $22.03 per hour or higher commensurate with experience.

Type of Appointment | Fiscal Year

FTE | 1.0

Full Time/Part Time | Full Time

Funding |

A visa sponsorship is available for the position listed in this vacancy. | No

Posting Date | 08/27/2026

Closing Date |

Open Until Filled | Yes

Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources

Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Required Documents

1. Resume/CV
2. Letter of Qualification

Supplemental Questions

1. * How did you hear about this employment opportunity?
   • Academic Careers
   • Association of Public and Land Grant Universities (APLU)
   • Chronicle
   • Facebook
   • HigherEd/Academic Impressions
   • Higher Ed Jobs
   • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
   • Indeed.com
   • Inside Higher Ed
   • LinkedIn
   • Newspaper
   • Other Venue
   • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
   • University of Idaho Website
   • University of Idaho Daily Register
   • University of Idaho Employee
   • Word of Mouth
   • Militaryjob.com
   • DSPSjobs.com
   • Higher Education Recruitment Consortium (HERC)
2. * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.(Open Ended Question)
3. * Are you currently authorized to work in the United States of America?
   • Yes
   • No
4. * Do you now, or in the future require sponsorship through the University of Idaho to continue working in the United States?
   • Yes
   • No

University of Idaho Human Resources
Moscow, ID 83844-4332
[phone]
[e-mail]