Executive Admin Assistant to Chief & Bureau Commanders

SAN-Bernardino-Count; California (MO); On-site; USD 60,000 - 78,000; Full time

Job summary

San Bernardino County District Attorney's Office seeks an Executive Administrative Assistant III to provide high-level administrative and secretarial support to the Chief of the Bureau of Investigation, Assistant Chief, and Bureau Commanders in a fast-paced investigative environment.

The role emphasizes confidentiality, discretion, and precision in handling sensitive records, coordinating complex calendars, and preparing reports, budgets, and correspondence for senior leadership.

Qualifications

• 4 years of full-time equivalent highly responsible administrative support experience with confidentiality.
• Bachelor's degree may substitute for one year of experience.
• General clerical experience is not qualifying.

Responsibilities

• Compose correspondence, reports, and budget justifications for command staff review.
• Coordinate calendars, meetings, and travel across multiple executive supervisors.
• Screen mail and calls ensuring proper routing and handling of sensitive information.
• Maintain confidential personnel files and related records with legal compliance.
• Support day-to-day bureau operations including drafting agenda items and memos.
• Serve as liaison between executives, other divisions, and external agencies.
• Ensure discretion and tact in all interactions within a fast-paced environment.

Skills

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Microsoft Office Suite

Outlook proficiency

Calendar management

Problem solving

Office procedures

Education

Bachelor's degree in public/business administration

Tools

Microsoft Office Suite

Outlook

Job description

San Bernardino County District Attorney's Office seeks an Executive Administrative Assistant III to provide high-level administrative and secretarial support to the Chief of the Bureau of Investigation, Assistant Chief, and Bureau Commanders in a fast-paced investigative environment.

The role emphasizes confidentiality, discretion, and precision in handling sensitive records, coordinating complex calendars, and preparing reports, budgets, and correspondence for senior leadership.