Administrative Assistant II - District

Township High School District 214; Arlington Heights (IL); On-site; USD 41,000 - 43,000; Part time

Job summary

Township High School District 214 is seeking an Administrative Assistant II for the District Office. This 12-month assignment supports the Human Resources Department with routine office tasks and confidential information handling.

The role requires strong organizational, communication, and interpersonal skills in a fast-paced district environment. Responsibilities include coordinating district-wide events, maintaining electronic records, and preparing reports for the Associate Superintendent and

Qualifications

• Requires a high school diploma or equivalent.
• Ability to lift/move supplies up to 40 lbs.
• Must sit or move between work areas as needed.
• Organize and prioritize workflow.
• Proficient in computers, office practices, procedures, and equipment.
• Project a positive image and maintain professional demeanor.
• Demonstrate interpersonal skills and clear communication.
• Awareness of diverse student needs and inclusion.

Responsibilities

• Provide administrative support for the Associate Superintendent or Director.
• Coordinate with departments and vendors to support office needs.
• Manage and complete required forms and documentation.
• Exercise discretion over confidential information.
• Maintain electronic records in various systems.
• Coordinate and organize district-wide events.
• Prepare department, district, or state reports and related data.
• Support programs and special projects with clear information flow.
• Relieve the district receptionist per schedule.
• Engage in professional development to improve performance.
• Cultivate equitable working relationships with staff and community.

Skills

Organizational skills

Interpersonal skills

Communication

Confidentiality

Computer proficiency

Public relations

Education

High School Diploma or equivalent

Job description

POSITION

Administrative Assistant II - District (FVEC) 5.75 hours/day 28.75 hours/week Effective September 25, 2026

SALARY

Grade 5, Step 1, $27.62 ESPA agreement linked here.

ASSIGNMENT

12 Month

• Human Resources Department - District Office

GENERAL RESPONSIBILITIES

This is administrative support work involving a variety of tasks related to the operations of the district office. The employee must be able to make decisions based on established guidelines. There is considerable contact with District and building administrators, Board of Education members, staff members from all workgroups, outside officials, the community, students and parents.

An employee in this position works with clearly established systems and procedures, must exhibit organizational skills, and exercise independent judgment and confidentiality in the performance of duties. The Administrative Assistant II must exhibit initiative and embrace a collaborative team approach to accomplish the mission of the district.

Qualifications

• Must have a High School Diploma or equivalent.
• Must have physical ability to lift/move supplies, materials and office equipment up to 40 lbs.
• Must sit at workstation for extended period of time and/or move frequently from workstation to various other areas of building.
• Must organize and prioritize workflow.
• Must be proficient in the use of computers, office practices, procedures, and office equipment.
• Must project a positive image of the district to students, staff and parents as well as exhibit a positive employee attitude.
• Must demonstrate appropriate interpersonal skills, and communicate clearly and respectfully with students, staff, parents, visitors, and the general public.
• Must have awareness of a variety of student needs including physical and social emotional needs.
• Must have strong organizational, communication, and public relations skills.

Position Expectations

• Providing administrative support services for the Associate Superintendent or Director.
• Maintaining a working understanding of varying building needs and priorities as well as communicating with various departments, district partners/vendors in order to best support office needs.
• Managing and maintaining the completion of required forms and documentation.
• Exercising a significant level of discretion including managing highly confidential personal and financial information.
• Maintaining electronic records in various systems.
• Coordinating and organizing District-wide events.
• Preparing a variety of department, district or state reports and related data.
• Supporting programs and special projects by preparing and distributing information and maintaining appropriate records.
• Relieving the administration center receptionist according to a prepared schedule.
• Participating in appropriate professional development activities in order to enhance job performance.
• Cultivating and developing inclusive and equitable working relationships with staff, students and community members.

Equal Opportunity Statement

\"We are an equal opportunity employer and value diversity at our district.

We do not discriminate on the basis of race, religion, color, national origin,

gender identity, sexual orientation, age, marital status, veteran status, or disability status.\"