Administrative Assistant 2

The University of Toledo; Ottawa Hills (OH); On-site; USD 26,000 - 36,000; Full time

Job summary

The University of Toledo is seeking an Administrative Assistant 2 to provide high-level administrative support within Environmental Services. You will assist in program direction, prepare documents and reports, and manage calendars while safeguarding confidential information.

The role emphasizes strong communication, data analysis, and budget awareness, with a 7:00am–3:30pm shift on the Health Science Campus. Postings indicate a salary of $22.70 per hour.

Qualifications

• Associate degree in a related field is required or equivalent work experience.
• At least one year of secretarial experience; higher level preferred.
• Knowledge of procedures, operations and budgeting basics.
• Proficient in computers, data collection and report writing.

Responsibilities

• Provide administrative support to management across diverse functions.
• Relieve supervision of routine and non-routine clerical tasks.
• Prepare correspondence and reports and maintain calendars.
• Monitor department budget expenditures and resolve administrative issues.

Skills

Secretarial experience

Data entry

Calendar management

Communication

Budget tracking

Report writing

Confidentiality

Office software

Adaptability

Education

Associate’s degree in business management or secretarial science

Tools

Word

Excel

PowerPoint

Outlook

OneDrive

Access

SurveyMonkey

Sign-Up Genius

Microsoft Forms

Job description

Title: Administrative Assistant 2

Department Org: Environmental Services - 108990

Employee Classification: C1 - Classified Full Time HSC

Bargaining Unit: Professional Staff Association

Primary Location: HSC H

Shift: 1

Start Time: 7:00am End Time: 3:30pm

Posted Salary: 22.70

Job Description:

Provides administrative support in a diverse range of functions tosupport management and facilitates the daily work. Assists inprogram or departmental direction by relieving supervision ofroutine and non-routine administrative duties. Providesinformation, prepares correspondence and reports, maintainscalendars, monitors budget expenditures for the department,resolves administrative problems and/or makes recommendations oncourse of action.

Minimum Qualifications:

• Associate’s degree in business management, secretarial science, orrelated field is required.
• o Equivalent combination of education & work experience can beaccepted in lieu of required education.
• At least one (1) year of recent secretarial experience; at ahigher level preferred.
• Knowledge of organizational procedures and operations and theability to analyze and make recommendations.
• Knowledge of general office practices and procedures.
• Knowledge of the methods, principles and techniques associatedwith research, data collection and report writing.
• Knowledge of generally accepted accounting practices andprocedures and the procedures and practices of preparing andcontrolling operating and capital budgets.
• Knowledge of contract development, administration, andmonitoring, as required.
• Knowledge and ability in the use of computers and peripheralequipment such as printers.
• Ability to analyze and interpret data and write reports.
• Ability to deal tactfully and equitably with people and toeffectively communicate.
• Ability to use personal computers and applications necessary tocollect and analyze data and access and produce budget andprocurement documents and changes.
• Ability to effectively communicate and carry out written and/orverbal instruction, detail oriented and accurate.
• Ability to attend meetings.
• Organizational skills, communication skills, and ability tomulti-task.
• Manage confidential information and always maintainconfidentiality, including FERPA, HIPAA or any otherconfidentiality requirements/policies.
• Ability to learn and use any University employee information andfinancial information systems required.
• Typing skills and accuracy of at least 60 WPM (test may beadministered)

Preferred:

• Advanced computer skills required including Word, Excel,PowerPoint, Outlook and One Drive. Experience with scheduling,calendars, and e-mail required. Experience with Access,SurveyMonkey and Sign-Up Genius, Microsoft Forms or comparablepreferred.
• Knowledge in general office procedures/practices in a healthcaresetting preferred.
• Experience with Symplr or another electronic payrollpreferred.

Conditions of Employment:

To promote the highest levels of health and well-being, theUniversity of Toledo campuses are tobacco-free. Pre-employmenthealth screening requirements for the University of Toledo HealthScience Campus Medical Center will include drug and other requiredhealth screenings for the position.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. TheUniversity of Toledo does not discriminate in employment,educational programs, or activities on the basis of race, color,religion, sex, age, ancestry, national origin, sexual orientation,gender identity and expression, military or veteran status,disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the bestand brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation toindividuals with disabilities. If you require accommodation tocomplete this application, or for testing or interviewing, pleasecontact HR Compliance at [e-mail] or419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at theOffice of Human Resources located in the Center for AdministrativeSupport on the UToledo Main Campus.