Executive Assistant II

Systems Plus, Inc.; Silver Spring (MD); On-site; USD 52,000 - 78,000; Full time

Job summary

Systems Plus, Inc. seeks an experienced administrative professional to support government contracts from our Silver Spring, MD office.

The role emphasizes coordinating meetings, travel in the DTS, and ensuring compliance with DoD regulations while providing superior customer service to stakeholders and sponsors. You will manage calendars, prepare correspondence, and maintain documentation across programs, collaborating with government leaders and technical teams in a fast-paced, high-tempo

Qualifications

• 5+ years of experience in administrative support, executive-level assistance, or office management.
• Advanced MS Office skills (Teams, Outlook, Word, PowerPoint, Excel) and ability to learn new tools quickly.
• Ability to work independently and in a team within a DoD/military context.
• Strong written and verbal communication with excellent organizational skills.
• Familiarity with DoD terminology and government/military processes.
• Ability to prioritize tasks in a deadline-driven environment.
• Excellent interpersonal skills and customer service mindset.
• Complete required site-specific trainings and surveys.

Responsibilities

• Perform administrative support across a range of activities and travel support in the DTS.
• Coordinate meetings, manage calendars, and interface with sponsors, stakeholders, and teams.
• Ensure compliance with Army Regulation 25-50 and maintain organizational charts and directories.
• Prepare, review, and quality-check correspondence and documentation.
• Arrange domestic and international travel, review authorizations, and act as Level 5 DTS reviewer.
• Support events such as seminars, workshops, and conferences with logistics and access control.
• Maintain records, manage databases, and provide telephone and mail support.
• Generate monthly status reports and conduct market research as required.

Skills

MS Teams

MS Outlook

MS Word

MS PowerPoint

MS Excel

Communication

Time management

Teamwork

DoD terminology

Education

Associate’s Degree

Tools

MS Office

DTS

Job description

Got the Government Contractor Blues? Looking for a company that cares and goes beyond just filling another contract billet? Well, look no further! Experience this family-oriented company that takes pride in you and will help you grow where your passions lie. Holding many Defense & Federal government contracts around the globe, with Systems Plus, you have the opportunity to take on new and evolving challenges, aim beyond what you think you are capable of, and work in collaborative, dynamic, and high-tempo environments.

Our employees are our most valued asset, and we invest in our people because we are in it for the long term. We are committed to your success and well-being and offer competitive benefits packages, salaries, bonus/award programs, and a high potential for professional growth and job opportunities worldwide.

Systems Plus is the company for you! Experience the difference, and let’s talk about your future at Systems Plus today.

Position Title

Position Type

Full-Time, Onsite

Position Location

Silver Spring, MD

Tracking Code

01235

Daily Responsibilities

Responsible for performing administrative support for a range of activities that include general administrative duties, travel support in the DTS, as well as business management duties in support of the customer mission. Must be available between 0745 – 1630 EST, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Responsibilities include:

• Interface effectively across the science and support community at large, as well as with representatives of sponsors, stakeholders, and other organizations.
• Conduct meetings with uniformed and civilian Government leaders, scientists, PIs, administrative officers, support staff, and other key stakeholders as necessary.
• Keep current in WRAIR, sponsor, and Government policies, rules, regulations, and practices with respect to project administration and execution.
• Use MS Office and Adobe PDF products.
• Perform administrative tasks such as organizing files, managing databases, routing paperwork, and processing office supply orders.
• Prepare, review, and ensure quality of correspondence in compliance with Army Regulation 25-50.
• Maintain and update organizational charts, directories, seating arrangements, and email distribution lists.
• Coordinate meeting schedules, facilities, materials, and leadership calendars; provide logistical and administrative meeting support.
• Arrange domestic and international travel, assist with travel documents, review travel authorizations, and act as a Level 5 reviewer in DTS.
• Plan and coordinate events such as seminars, workshops, and conferences, including visitor access and parking arrangements.
• Develop and submit monthly status reports, conduct market research, and complete taskers and required documentation.
• Maintain compliance with records management policies, manage accounts, and provide customer service support such as telephone coverage and mail distribution.

Degree and Certifications

• Associate’s Degree

Required Experience

• 5+ years of experience in administrative support, executive-level assistance, or office management.
• Intermediate to advanced skills using MS Teams, MS Outlook, MS Word, MS PowerPoint, and MS Excel.
• Work independently as well as collaboratively in a team.
• Analyze complex/ambiguous situations, identify workable solutions and their potential outcomes, and make appropriate determinations based on regulations and policies.
• Demonstrate a functional understanding of the military milieu with a basic knowledge of DoD related terminology, structure, and operations and effectively balance and resolve conflicts to mission execution.
• Manage multiple and shifting areas of importance and have an ability to self-prioritize in a deadline-driven environment.
• Demonstrate strong verbal and written communication skills.
• Possess excellent interpersonal and organizational skills.
• Complete all site‑specific trainings and surveys as required.

Required Clearance:

About Systems Plus

Systems Plus is headquartered in Rockville, MD with over 2 decades of experience providing Global Enterprise Management, Technology, Engineering and Professional services and solutions across Defense and Federal Civilian government sectors.

From Discovery to Delivery, Systems Plus brings a greater measure of confidence, commitment and value to our clients. With various Defense and Federal contracts across the United States, Europe and Pacific/Asia, we are driving innovation and excellence within the Special Operations Forces Components and Commands, Defense Health Agency, United States Air Force, United States Marine Corps, National Institute of Standards and Technology, House of Representatives and more.

Through our diverse portfolio of clients and capabilities we power vision and insight—discover what’s possible with a Small Business that thinks BIG!