Program/Project Coordinator (Functional Team Lead)

Systems Plus, Inc.; Frederick (MD); Hybrid; USD 70.000 - 90.000; Vollzeit

Zusammenfassung

Systems Plus, Inc. in Frederick, Maryland is seeking a Program/Project Coordinator (Functional Team Lead) to drive high-priority DoD programs.

You will coordinate complex activities, manage program operations, and serve as a trusted resource supporting mission execution in a fast-paced, collaborative environment. The role requires a minimum of five years’ experience, strong MS Office proficiency, and hands-on use of ETMS-2, LINCS, EDMS, OneNote, SharePoint, and ATAAPS.

Qualifikationen

• Minimum five years of relevant experience.
• Coordinate support activities and provide guidance as Functional Team Lead.
• Advanced proficiency with Microsoft Office 365 suite and systems including ETMS-2, LINCS, EDMS, OneNote, SharePoint and ATAAPS.
• Prepare, staff, maintain, and archive documentation IAW regulations, policies and procedures.

Aufgaben

• Provides coordinator support to the assigned Office/Division/PMO as part of a support team across the organization.
• Prepares documents IAW regulation and policy; review and staff documents and correspondence in compliance with current guidelines and procedures; and maintain document records.
• Prepares and distributes meeting agendas, read-ahead documents, and minutes; files and archives final documentation in ETMS-2, LINCS, EDMS, OneNote, SharePoint.
• Tracks and documents action items, taskers, suspenses, activities, and product portfolios; collects data by deadlines; maintains suspense files.
• Performs Program Administrator duties for software and system applications, including ETMS-2, LINCS, and EDMS.
• Edits and maintains technical, budget, programmatic, and administrative documentation and references.
• Updates and disseminates organization chart and roster; supports personnel in-processing; coordinates required training; maintains emergency contact information.
• Reviews ATAAPS entries to ensure reminders, codes, concurrence; performs Division/PMO ATAAPS Timekeeper role when necessary.
• Reviews and assists with updates to regulations, policy memoranda, and management records; coordinates training; assists with presentations and surveys.
• Supports administrative programs including mail management, reports, forms control, publications, records management, training, security, safety, space management.
• Coordinates package submissions, foreign visitor requests, supply and equipment purchases, property accountability, and distribution of supplies.
• Liaises with Offices/Divisions/PMOs to ensure coordination and safety during drills.

Kenntnisse

Leadership

Communication

Multitasking

Coordination

Ausbildung

Bachelor’s degree in a relevant area

Tools

Microsoft Office 365

ETMS-2

LINCS

EDMS

OneNote

SharePoint

ATAAPS

Jobbeschreibung

Got the Government Contractor Blues? Looking for a company that cares and goes beyond just filling another contract billet? Well, look no further! Experience this family-oriented company that takes pride in you and will help you grow where your passions lie. Holding many Defense & Federal government contracts around the globe, with Systems Plus, you have the opportunity to take on new and evolving challenges, aim beyond what you think you are capable of, and work in collaborative, dynamic, and high-tempo environments.

Our employees are our most valued asset, and we invest in our people because we are in it for the long term. We are committed to your success and well-being and offer competitive benefits packages, salaries, bonus/award programs, and a high potential for professional growth and job opportunities worldwide.

Systems Plus is the company for you! Experience the difference, and let’s talk about your future at Systems Plus today.

Position Title

Program/Project Coordinator (Functional Team Lead)

Position Type

Full-Time, Hybrid

Position Location

Frederick, Maryland

Tracking Code

01231

Daily Responsibilities

Play a critical leadership role at the center of high-priority Department of Defense programs, ensuring information, decisions, and actions move efficiently across stakeholders and leadership teams. As a Functional Team Lead, you will coordinate complex activities, manage key program operations, and serve as a trusted resource supporting mission execution across a dynamic organization. This is an excellent opportunity for a highly organized professional who thrives in fast-paced environments and enjoys making a visible impact on important national defense initiatives.

• Provides coordinator support to the assigned Office/Division/PMO as part of a support team across the organization, including participating in meetings, disseminating information and guidance, and assisting with administrative processes.
• Prepares documents IAW regulation and policy; review and staff documents and correspondence in compliance with current guidelines and procedures; and maintain document records.
• Prepares and distributes meeting agendas, read-ahead documents, and minutes; properly files and archives final documentation in ETMS-2, LINCS, EDMS, OneNote, SharePoint, and other designated systems.
• Tracks and documents action items, taskers, suspenses, activities, and product portfolios; collects required data by designated suspense dates; and maintains suspense files in accordance with established policies and procedures.
• Performs Program Administrator duties for software and system applications, including ETMS-2, LINCS, and EDMS, ensuring document control and providing system access to qualified users.
• Edits and maintains technical, budget, programmatic, and administrative documentation and references in paper and electronic formats.
• Updates and disseminates the organization chart and roster; supports personnel in-processing; coordinates required training arrangements; and maintains emergency contact information.
• Reviews ATAAPS entries to ensure reminders are sent, codes are correct, entries are concurred, and government certification is completed; performs the Division/PMO-level ATAAPS Timekeeper role when necessary.
• Reviews and assists with updates to regulations, policy memoranda, and management and administrative records; coordinate and train personnel in support of regulatory requirements; and assists with presentations, reports, and surveys.
• Supports administrative programs, including mail management, reports and forms control, publications, records management, training, physical security, safety, conference room management, and space management.
• Coordinates package submissions, foreign visitor request documentation, supply and equipment purchases, durable property accountability, and the ordering, tracking, receipt, and distribution of supplies and equipment.
• Liaises with other Offices/Divisions/PMOs to ensure coordination and commonality of effort and serves as the accountability representative during fire drills or building evacuations.

Degree and Certifications

• Bachelor’s degree in a relevant area preferred

Required Experience

• Minimum five (5) years of relevant experience
• Ability to successfully communicate with personnel at various echelons while managing, prioritizing, and multitasking numerous requirements that directly impact the Program.
• Ability to coordinate support activities and provide guidance to personnel as the Functional Team Lead.
• Advanced proficiency with the Microsoft Office 365 suite of applications and applicable systems, including ETMS-2, LINCS, EDMS, OneNote, SharePoint, and ATAAPS.
• Ability to prepare, staff, maintain, and archive documentation IAW applicable regulations, policies, guidelines, SOPs, and procedures, and coordinate personnel in support of regulatory requirements.
• Ability to recognize and properly handle sensitive, acquisition-sensitive, For Official Use Only/Controlled Unclassified Information (FOUO/CUI), and Proprietary Information.

Required Clearance

• Background investigation

About Systems Plus

Systems Plus is headquartered in Rockville, MD with over 2 decades of experience providing Global Enterprise Management, Technology, Engineering and Professional services and solutions across Defense and Federal Civilian government sectors.

From Discovery to Delivery, Systems Plus brings a greater measure of confidence, commitment and value to our clients. With various Defense and Federal contracts across the United States, Europe and Pacific/Asia, we are driving innovation and excellence within the Special Operations Forces Components and Commands, Defense Health Agency, United States Air Force, United States Marine Corps, National Institute of Standards and Technology, House of Representatives and more.

Through our diverse portfolio of clients and capabilities we power vision and insight—discover what’s possible with a Small Business that thinks BIG!