Executive Assistant (ID# 5217)

The TemPositions Group of Companies; Melville (NY); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision

401(k) plan

Paid holidays

Longevity bonuses

Job summary

The TemPositions Group of Companies is partnering with Nassau and Suffolk County employers to fill Executive Assistant roles supporting their C-Suite. These positions include direct hire and temp-to-hire arrangements, requiring excellent communication, computer skills, and a professional demeanor.

Responsibilities include managing calendars, coordinating schedules, supporting day-to-day operations while contributing to strategic planning, handling high call volumes, and ensuring discreet,

Qualifications

• Excellent communication skills and computer proficiency are required.
• Professional demeanor when interacting with C-suite and clients.
• Ability to manage calendars and multiple executive schedules.
• Strong discretion and client service oriented.

Responsibilities

• Manage scheduling and multiple calendars for executives.
• Coordinate day-to-day operations while supporting strategic planning.
• Provide administrative support in a fast-paced team environment.
• Handle large call volume and interact with senior leadership professionally.
• Respond to client requests and anticipate needs to improve efficiency.
• Navigate interpersonal dynamics with discretion and empathy.

Skills

Excellent communication

Computer skills

Professionalism

Calendar management

Tools

Calendar software

Job description

We are working with various companies in Nassau and Suffolk Counties who are seeking Executive Assistants to support their C‑Suite. These positions are both direct hire and temp to hire. Excellent communication skills along with computer skills are a must along with professionalism.

Responsibilities include:

• Managing the scheduling and multiple calendars of executives within the company.
• Capable of managing day‑to‑day operations while also focusing on strategic planning.
• Provides administrative support in a fast‑paced team environment
• Manages complex calendars and schedules for management
• Handles large call volume and interacts with executive business leaders in a professional manner
• Responds and follows up on client requests
• The ability to navigate complex interpersonal dynamics with empathy and discretion, ensuring smooth interactions.
• Technical expertise in modern tools and software to enhance efficiency and streamline tasks, keeping the client’s operations running seamlessly.
• Anticipate needs and take initiative, addressing issues before they arise to provide top‑notch support.
• Confidence and assertiveness to handle tasks and interactions with poise and professionalism.
• Ability to plan strategically, aligning daily tasks with long‑term goals for optimal outcomes
• Full engagement and responsiveness to the client’s needs, ensuring all support aspects are covered effectively.

BENEFITS

We offer eligible employees competitive pay and access to a range of benefits and support programs, including medical, dental, vision, prescription coverage, short‑term disability, 401(k), employee assistance, childcare assistance, discounts, paid holidays, and longevity bonuses. Benefits are based on assignment type, schedule, length of employment, and plan eligibility requirements.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.