Executive Assistant

The TemPositions Group of Companies; Melville (NY); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid holidays

Employee assistance

Job summary

The TemPositions Group of Companies seeks an Executive Assistant to support C-suite executives in Nassau and Suffolk Counties. The role emphasizes calendar management, scheduling, and professional communication to keep leadership operations running smoothly.

You will handle day-to-day operations, assist with strategic planning, and work in a fast-paced team environment. This position offers competitive pay and benefits, with eligibility based on assignment type and schedule.

Qualifications

• Excellent communication skills and professional demeanor.
• Strong computer skills and proficiency with modern tools and software.
• Experience supporting C-suite executives preferred.

Responsibilities

• Managing executives' scheduling and multiple calendars.
• Assist with day-to-day operations and strategic planning.
• Provide administrative support in a fast-paced team environment.
• Handle large call volume and professional interactions with leaders.

Skills

Calendar management

Executive support

Professional communication

Discretion & confidentiality

Education

High school diploma or equivalent

Tools

MS Office / Outlook

Job description

Description

We are working with various companies in Nassau and Suffolk Counties who are seeking Executive Assistants to support their C-Suite. These positions are both direct hire and temp to hire. Excellent communication skills along with computer skills are a must along with professionalism.

Responsibilities

• Managing the scheduling and multiple calendars of executives within the company.


• Capable of managing day-to-day operations while also focusing on strategic planning.


• Provides administrative support in a fast-paced team environment


• Manages complex calendars and schedules for management


• Handles large call volume and interacts with executive business leaders in a professional manner


• Responds and follows up on client requests


• The ability to navigate complex interpersonal dynamics with empathy and discretion, ensuring smooth interactions.


• Technical expertise in modern tools and software to enhance efficiency and streamline tasks, keeping the client’s operations running seamlessly.


• Anticipate needs and take initiative, addressing issues before they arise to provide top-notch support.


• Confidence and assertiveness to handle tasks and interactions with poise and professionalism.


• Ability to plan strategically, aligning daily tasks with long-term goals for optimal outcomes


• Full engagement and responsiveness to the client’s needs, ensuring all support aspects are covered effectively.

Benefits

We offer eligible employees competitive pay and access to a range of benefits and support programs based on assignment type, schedule, length of employment, and eligibility requirements, including medical, dental, vision, prescription coverage, short-term disability, 401(k), employee assistance, childcare assistance, discounts, paid holidays, and longevity bonuses. Depending on the benefit, cost may be paid by the Company, the employee, or shared between both.

EOE

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

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