Executive Assistant I: Strategic Scheduling & Operations

Tufts Medical Center; Boston (MA); On-site; USD 37,000 - 47,000; Full time

Job summary

Tufts Medical Center in Boston, MA is seeking an Executive Assistant I to provide high-level administrative and project management support to senior leaders. The role includes managing calendars, coordinating complex meetings, handling travel arrangements, preparing correspondence and reports, and ensuring confidential information is handled with discretion.

The ideal candidate will demonstrate strong organizational, communication, and interpersonal skills, proficient use of Microsoft Office,

Qualifications

• Bachelor's degree with 1 year of administrative experience or an equivalent combination.
• Associate's degree with 3 years of administrative experience or a higher credential as applicable.
• High school diploma with 5+ years of administrative experience.
• Experience coordinating complex calendars, meetings and travel arrangements.
• Proficiency with standard office software and data entry tasks.

Responsibilities

• Provide executive-level administrative support and project management.
• Schedule day-to-day appointments, coordinating internal and external meetings.
• Arrange travel for executives and prepare itineraries and reports.
• Prepare correspondence, reports, and high-quality presentation graphics.
• Monitor budgets, process requisitions, and manage confidential information.
• Serve as a liaison with board level volunteers, physicians, and leaders.

Skills

Multitasking

Organizational skills

Communication skills

Written English proficiency

Interpersonal skills

Ability to work under pressure

Attention to detail

Education

Bachelor's Degree

Associate's Degree

High School Diploma

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

Tufts Medical Center in Boston, MA is seeking an Executive Assistant I to provide high-level administrative and project management support to senior leaders. The role includes managing calendars, coordinating complex meetings, handling travel arrangements, preparing correspondence and reports, and ensuring confidential information is handled with discretion.

The ideal candidate will demonstrate strong organizational, communication, and interpersonal skills, proficient use of Microsoft Office,