Executive Assistant I - Senior Exec Support (Secret)

ATSG Corporation; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

ATSG Corporation in Washington, DC is seeking an Executive Assistant I to support the Department of State, Bureau of Consular Affairs, Passport Services Directorate. The role requires coordinating calendars, travel, meetings, and high-level correspondence for senior executives.

Location is Washington, DC with full-time status and a secret clearance. The organization emphasizes confidentiality, compliance, and professional liaison with internal and external stakeholders; occasional travel may be

Qualifications

• Secret Security Clearance.
• Minimum three years of experience.
• Bachelor's degree or 7 years experience.
• Demonstrated experience providing administrative and operational support to senior executives or leadership teams.
• Experience managing executive calendars, coordinating travel arrangements, scheduling meetings, and handling professional correspondence.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet competing deadlines.
• Experience maintaining confidential documents, records, and correspondence in accordance with established organizational policies and procedures.
• Demonstrated ability to coordinate projects, track action items, and ensure timely completion of assigned tasks.
• Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail, problem-solving skills, and ability to exercise discretion when handling sensitive information.

Responsibilities

• Provide comprehensive administrative and operational support to the executive team.
• Organize, maintain, and manage executive documents, records, and files with confidentiality and compliance.
• Coordinate executive projects by managing schedules, tracking deliverables, and follow-ups.
• Serve as a liaison between executives and stakeholders.
• Plan and coordinate executive meetings, conferences, and events with logistics and follow-ups.
• Maintain high-quality administrative procedures and ensure efficiency.
• Monitor priorities and address scheduling conflicts and operational challenges.
• Identify and implement process improvements to streamline workflows.
• Support preparation of reports, presentations, and executive materials.
• Perform additional duties to support executive operations.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Time management

Discretion handling sensitive info

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

ATSG Corporation in Washington, DC is seeking an Executive Assistant I to support the Department of State, Bureau of Consular Affairs, Passport Services Directorate. The role requires coordinating calendars, travel, meetings, and high-level correspondence for senior executives.

Location is Washington, DC with full-time status and a secret clearance. The organization emphasizes confidentiality, compliance, and professional liaison with internal and external stakeholders; occasional travel may be