EXECUTIVE ASSISTANT I- DOS

POTOMAC MANAGEMENT SOLUTIONS; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

POTOMAC MANAGEMENT SOLUTIONS is seeking an experienced executive assistant with an active SECRET clearance to support the C-suite in Philadelphia. You will manage calendars, travel, meetings, and correspondence while maintaining confidentiality and policy compliance.

Responsibilities include coordinating executive projects, organizing documents, and liaising with internal and external stakeholders to ensure timely communication and efficient operations.

Qualifications

• Assist executive team with calendar management, travel, meetings, and correspondence.
• Uphold high-quality administrative procedures and confidentiality.
• Plan and coordinate executive meetings, conferences, and events.
• Identify and implement process improvements to increase efficiency.

Responsibilities

• Organize executive documents and ensure accuracy and policy adherence.
• Coordinate tasks, schedules, and follow-ups for projects.
• Act as liaison between executives and stakeholders to ensure timely communication.

Skills

Calendar management

Travel arrangements

Meeting coordination

Handling correspondence

Communication

Process improvements

Education

Bachelor's degree or 7 years experience

Job description

MUST HAVE ACTIVE SECRET CLEARANCE

Assist the executive team with calendar management, travel arrangements, meeting coordination, and handling correspondence. Uphold high-quality administrative procedures. Organize and manage executive documents, ensuring accuracy, confidentiality, and adherence to internal policies. Support executive projects by coordinating tasks, schedules, and follow-ups to ensure timely completion. Act as a liaison between executives and internal/external stakeholders, facilitating effective and efficient communication. Plan and organize executive meetings, conferences, and events, including logistics, agendas, and follow-ups. Identify and implement process improvements to enhance administrative efficiency and effectiveness.

EXPERIENCE:

3 years of experience

EDUCATION:

Bachelor's or 7 years experience