Executive Assistant I

KeyBank; San Francisco (CA); On-site; USD 34,440 - 52,982; Full time

Job summary

KeyBank is seeking an executive administrative professional to provide comprehensive support to the leadership team in San Francisco. The role covers calendar management, travel coordination, confidential handling of information, and coordination of meetings and events.

Responsibilities include HR-related tasks, document preparation, and proactive problem solving in a fast-paced environment. Strong communication, discretion, and collaboration with cross-functional teams are essential.

Qualifications

• High school diploma or equivalent required.
• Minimum of 5 years of experience supporting executive management.
• Proficiency in Word, Excel, PowerPoint, Outlook and Teams.
• Knowledge of Workday, CWT and Salesforce preferred.
• Reliable, proactive and self-motivated with strong organization.

Responsibilities

• Provide executive administrative support for leadership, managing complex calendars and travel.
• Interact with senior leaders and external organizations with professionalism.
• Schedule client and internal meetings in Outlook; manage travel with multiple segments.
• Deliver superior client service and effective written and verbal communication.
• Handle HR tasks including onboarding/offboarding, system access, timecards, and expenses.
• Prepare materials, run reports, and assist with special projects and events.

Skills

Calendar management

Outlook

Communication

Travel planning

Attention to detail

HR support

Multi-tasking

Discretion

Teamwork

Education

High School Diploma or Equivalent

Tools

Word

Excel

PowerPoint

Outlook

Microsoft Teams

Workday

CWT

Salesforce

Job description

Location: 1 California Street, San Francisco California

Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team's needs. Handles confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Handles incoming inquiries, research and communicates in a professional and timely manner. Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed. Prepares materials for meetings as requested. Coordinates various calendar events. Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality. Other duties/projects as requested.

ESSENTIAL JOB FUNCTIONS

• Under general supervision, provides administrative support to the leadership team to include the executing, maintaining, and coordinating complex calendar of meetings and travel.
• Interacts with senior leaders and executives within the organization and with outside professional organizations.
• Highly proficient in managing multiple executives' calendars including scheduling of clients and internal employee meetings within Outlook.
• Heavy travel scheduling experience which includes booking trips that require multiple segments, making sure meetings do not overlap with travel requirements as well as handling last minute travel changes.
• Provides superior client service during all interactions with clients, vendors, internal partners, and teammates.
• Strong verbal and written communication skills and the ability to work in a team environment.
  • Effectively and decisively communicates on assignments to limit the need for multiple interactions with segment head and/or staff.
  • Professional liaison that facilitates information flow, using clear and fact-based communication
• Handles HR related tasks which includes onboarding/offboarding new hires, system access, timecards, purchasing and expenses.
• Handles confidential information and documents with discretion.
• Collects, compiles, and analyzes moderately complex data and information for inclusion in reports and presentation materials; also includes general running of reports as needed.
• Performs proactive problem research and assists in resolution.
• Manages day-to-day office operations, composes written communications as needed.
• Completes work in fast paced, changing environment without compromising accuracy.
• Clearly and immediately communicates and elevates any problems/issues.
• Assists with special projects for events, new processes, or presentations as they arise.

REQUIRED QUALIFICATIONS

• High School Diploma or Equivalent experience
• Minimum of 5 years relevant experience supporting executive management.
• Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams
• Preferred knowledge of Workday, CWT (travel system) and Salesforce
• Reliable, proactive, and self-motivated
• High-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment.
• Ability to engage with Executive Level Management
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Exercises sound judgment, discretion, and confidentiality in all matters
• Takes initiative and works independently on routine as well as more complex matters.
• Proven ability to manage multiple calendars and projects at one time.

Work Location: Person will typically work from the office location for 4+ days a week.

COMPENSATION AND BENEFITS

This position is eligible to earn a base hourly rate in the range of $25.00 - $38.46 per hour. Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location. Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives.

KeyCorp is an Equal Opportunity Employer committed to sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, pregnancy, disability, veteran status or any other characteristic protected by law.

Qualified individuals with disabilities or disabled veterans who are unable or limited in their ability to apply on this site may request reasonable accommodations by emailing [e-mail].