Executive Assistant (Hybrid) to C-Suite | PTO & 401(k)

Federal-Home-Loan-Bank-of-Des-Moines-1; Des Moines (IA); Ibrido; USD 66.000 - 78.000; Tempo pieno

Descrizione del lavoro

FHLB Des Moines is seeking an experienced Administrative Assistant to provide high-level support to an Executive Officer. You will manage calendars, coordinate meetings, prepare confidential correspondence, and organize the office workflow to ensure efficient executive operations.

The role requires excellent communication, discretion, and the ability to multi-task in a fast-paced financial services environment.

Competenze

• Two-year Associates degree or equivalent experience.
• Five years of executive level administrative experience; financial services background helpful
• Strong proficiency in Adobe Pro, Nuance, Word, Excel, PowerPoint and SharePoint.
• Workday experience is a plus
• Excellent interpersonal and communication skills
• Ability to handle sensitive and confidential matters appropriately
• Effectively multi-task and prioritize activities

Mansioni

• Provides direct administrative support to an Executive or Executive Team member.
• May serve as a liaison between executive level leaders and internal staff and external contacts.
• Communicates instructions and directives.
• Prepares correspondence and reports of a highly technical and/or confidential nature.
• Manages assigned executive’s schedule.
• Discerns the purpose of requested meetings, determines urgency and informs executive of planned meetings and scheduling issues.
• Organizes and expedites flow of work through the office of the executive; initiates follow-up action as appropriate; organizes and maintains correspondence and records.
• Manages and organizes agendas, meetings and calendars for executive level employees and division/departmental leaders.
• Prepares meeting materials for various committees on a weekly or monthly basis, depending on division/departments’ needs.
• Provides back up administrative support as needed for other internal meeting preparation and execution.
• Gathering and disseminating meeting materials
• Meeting set-up preparation
• Uploading documents to SharePoint and/or Diligent as needed
• Prepares special reports by gathering, summarizing and analyzing data; conducts limited technical/financial analysis; prepare and monitor Divisional budgets and expenses.
• Manages departmental internal controls and regulatory issues.
• Performs other duties and projects as assigned.

Conoscenze

Interpersonal communication

Scheduling/Calendar management

Multi-tasking

Handling confidential matters

Communication

Formazione

Associate degree or equivalent experience

Strumenti

Adobe Acrobat Pro

Nuance

Microsoft Word

Excel

PowerPoint

SharePoint

Workday

Descrizione del lavoro

FHLB Des Moines is seeking an experienced Administrative Assistant to provide high-level support to an Executive Officer. You will manage calendars, coordinate meetings, prepare confidential correspondence, and organize the office workflow to ensure efficient executive operations.

The role requires excellent communication, discretion, and the ability to multi-task in a fast-paced financial services environment.