Executive Assistant

Federal Home Loan Bank of Des Moines; Des Moines (IA); Hybrid; USD 66,000 - 78,000; Full time

Benefits offered by this job

11 paid holidays

5 weeks PTO

Total Rewards package

Job summary

Federal Home Loan Bank of Des Moines seeks an experienced Administrative Assistant to support an Executive Officer and the executive team. You will manage calendars, prepare confidential reports, and liaise with internal staff and external contacts.

The role requires five years of senior administrative experience, with strong proficiency in Adobe Pro, Microsoft Office, and SharePoint. A hybrid work schedule is available with competitive pay and benefits.

Qualifications

• Two-year Associate's degree or equivalent experience.
• Five years of executive-level administrative experience; financial services background helpful.
• Strong proficiency in Adobe Pro, Nuance, Microsoft Word, Excel, PowerPoint and SharePoint. Workday experience is a plus.
• Excellent interpersonal and communication skills.
• Ability to handle sensitive and confidential matters appropriately.
• Effectively multi-task and prioritize activities.

Responsibilities

• Provides direct administrative support to an Executive or Executive Team member; serves as a liaison between executive leaders and staff/external contacts.
• Prepares correspondence and reports of a highly technical and/or confidential nature.
• Manages the executive’s calendar; assesses meeting urgency and informs the executive of scheduling issues.
• Organizes and expedites work flow in the executive's office; maintains correspondence and records.
• Manages agendas, meetings, and calendars for executives and division leaders.
• Prepares meeting materials for committees on a weekly or monthly basis.
• Provides back-up administrative support including gathering materials, meeting set-up, and uploading documents to SharePoint/Diligent.
• Prepares special reports by gathering, summarizing, and analyzing data; conducts limited technical/financial analysis; monitors divisional budgets and expenses.
• Manages departmental internal controls and regulatory issues.
• Performs other duties and projects as assigned.

Skills

Interpersonal skills

Communication skills

Handling confidential matters

Multi-tasking

Education

Associate degree or equivalent experience

Tools

Adobe Pro/Adobe Professional

Nuance

Microsoft Word

Excel

PowerPoint

SharePoint

Workday

Job description

At FHLB Des Moines, we work each day to develop an inclusive culture that supports and leverages the complexity of a diverse workforce. This enables us to effectively serve the needs of our members and help them succeed.

Provide administrative and logistical support and coordination to an Executive Officer of the Bank.

Responsibilities/Duties/Function/Tasks

• Provides direct administrative support to an Executive or Executive Team member. May serve as a liaison between executive level leaders and internal staff and external contacts; communicates instructions and directives.
• Prepares correspondence and reports of a highly technical and/or confidential nature.
• Manages assigned executive’s schedule. Discerns the purpose of requested meetings, determines urgency and informs executive of planned meetings and scheduling issues.
• Organizes and expedites flow of work through the office of the executive; initiates follow-up action as appropriate; organizes and maintains correspondence and records.
• Manages and organizes agendas, meetings and calendars for executive level employees and division/departmental leaders.
• Prepares meeting materials for various committees on a weekly or monthly basis, depending on division/departments’ needs.
• Provides back up administrative support as needed for other internal meeting preparation and execution, including:
  • Gathering and disseminating meeting materials
  • Meeting set‑up preparation
  • Uploading documents to SharePoint and/or Diligent as needed
• Prepares special reports by gathering, summarizing and analyzing data; conducts limited technical/financial analysis; prepare and monitor Divisional budgets and expenses.
• Manages departmental internal controls and regulatory issues.
• Performs other duties and projects as assigned.

Qualifications

• Two-year Associates degree or equivalent experience
• Five years of executive level administrative experience; financial services background helpful
• Strong proficiency in Adobe Professional, Nuance, Microsoft Word, Excel, PowerPoint and SharePoint. Workday experience is a plus
• Excellent interpersonal and communication skills
• Ability to handle sensitive and confidential matters appropriately
• Effectively multi-task and prioritize activities

Compensation

Annual Salary: $65,541.00 - $77,830.00

This salary range represents the Bank's good faith and reasonable estimate of possible compensation at the time of hire. Offer to be determined by selected applicant’s education, experience, knowledge, skills & abilities, as well as internal equity and alignment with market data. This role is also eligible to participate in the Bank’s annual incentive plan.

As part of our competitive Total Rewards package, the Bank offers 11 paid holidays, 5 weeks of PTO and a work culture that values work/life balance.

Most roles are eligible for our hybrid work schedule.

We match 100% of the first 6% you contribute to your 401(k) and provide an additional 4% non-discretionary contribution to your 401(k) at the end of year.

More information on our Total Rewards program can be found here.

At FHLB Des Moines, we work to create an inclusive culture. This enables us to effectively serve the needs of our members and help them succeed. FHLB Des Moines is proud to be an Equal Opportunity Employer. We prohibit discrimination on the basis of race, color, religion, sex (including pregnancy, sexual orientation or gender identity), national origin, age, disability, veteran status, genetic information (including family medical history), status as a parent or any other characteristic protected by federal, state or local law.