Executive Assistant & Support Team Manager

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 100,000 - 140,000; Full time

Benefits offered by this job

Hybrid work schedule

Competitive compensation

401K

Bonus potential

Job summary

Hawthorne Lane in Washington, DC is seeking an Executive Assistant who blends strategic administrative support with people leadership to keep executives and teams aligned. You will partner with C-level leaders, mentor a team of EAs, manage calendars and travel, oversee budgets and vendor coordination, and drive process improvements in a fast-paced, professional environment.

The role offers hybrid work with competitive compensation, 401K, bonus potential, and opportunities to shape how executive

Qualifications

• Approximately ten or more years of executive support experience in a business-critical corporate environment.
• People-focused leadership to mentor administrative professionals.
• Resourceful and able to manage calendars, travel logistics, and deadlines with attention to detail.
• Operational mindset to find smarter ways to organize work and improve communication.
• Trusted with confidential information and professional, discreet conduct.

Responsibilities

• Partner closely with C-level executives by managing schedules, travel, meeting materials, and key objectives.
• Lead and support a team of Executive Assistants, fostering collaboration and accountability.
• Oversee daily administrative rhythm, logistics, leadership meetings, and high-profile events.
• Drive process improvements and maintain administrative standards across functions.
• Manage initiatives including expense reporting, vendor coordination, budgeting, and special projects.

Skills

Executive support

Team leadership

Calendar management

Travel coordination

Process improvement

Budget tracking

Vendor coordination

Job description

Washington, D.C./Hybrid
$100,000 - $140,000

Exceptional executive support doesn't happen by accident, it's built through strong leadership, thoughtful planning, and someone who knows how to keep people, priorities, and operations moving in sync. If you're an experienced Executive Assistant who's excited about a blended role with EA and leadership responsibilities, this opportunity offers the best of both worlds. Join a highly regarded finance firm where you'll partner with leadership while guiding a talented team of Executive Assistants to deliver exceptional service across the firm.

This role blends strategic administrative support and people leadership, making it an ideal fit for someone who enjoys improving processes, mentoring others, and ensuring executives have everything they need to stay focused on high-impact priorities. If you're energized by balancing executive partnership with team leadership in a fast-paced, professional environment, we'd love to hear from you.

Key Responsibilities:

• Partner closely with C-level executives by managing schedules, coordinating domestic and international travel, preparing meeting materials, and anticipating key business objectives.
• Cultivate and support a team of Executive Assistants by offering guidance, sharing knowledge, and creating an environment built on collaboration, consistency, and accountability.
• Oversee the daily administrative rhythm of the office by coordinating logistics, supporting leadership meetings, recruiting activities, board engagements, and other high-profile events.
• Drive operational improvements by developing streamlined processes, maintaining administrative standards, and identifying opportunities to enhance efficiency across executive support functions.
• Manage a variety of administrative and departmental initiatives, including expense reporting, vendor coordination, budget tracking, documentation, and special projects that support organizational goals.

Why You'll Love Working Here:

• Step into a position that offers variety, visibility, and the opportunity to shape how executive support is delivered across the firm.
• Enjoy a positive, high-performing culture with competitive compensation, comprehensive benefits, 401K, bonus potential, and a hybrid work schedule.

What We're Looking For:

• High-performing Experience. You bring approximately ten or more years of executive support experience in a business-critical corporate environment and understand how to anticipate needs before they're expressed.
• People-focused. Whether you've formally supervised a team or naturally become the go-to mentor, you enjoy helping administrative professionals grow and succeed.
• Resourceful. You anticipate needs, adapt quickly to shifting priorities, and confidently manage complex calendars, travel logistics, and competing deadlines with exceptional attention to detail.
• Operationally minded. You're always looking for smarter ways to organize work, improve communication, and create lasting efficiencies that benefit the entire team.
• Trusted. You communicate with professionalism, exercise sound judgment, and handle confidential information with the highest level of discretion and integrity.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.