Administrative Associate 633623

Oklahoma State University; Stillwater (OK); Sur place; USD 28 000 - 34 000; Plein temps

Résumé du poste

Oklahoma State University is seeking an Administrative and Employee Management professional for the Veterinary Clinical Sciences department in Stillwater. You will oversee recruitment, payroll documents, timesheets, leave reports, and payroll audits, ensuring accuracy and timely payments.

The role handles annual reviews, faculty license renewals, locum coverage, overload schedules, Salary Planner support, and reporting on research, teaching and service.

Qualifications

• High School/GED is required; degree conferred by start date.
• Seven years of experience is required.
• Post-secondary education may substitute for some experience.

Responsabilités

• Handle recruitment, hiring, payroll documents, timesheets, and leave reports.
• Audit payroll reports to ensure accuracy and maintain employee records.
• Coordinate annual reviews, faculty licenses, locum coverage, and overload schedules.
• Assist with Salary Planner and compile reports on research, teaching and service.

Connaissances

Interpersonal communication

Self motivation

Organization

Independent judgment

MS Office

Confidentiality

Formation

High School/GED

Bachelor's

Outils

MS Office

Description du poste

Campus

OSU-Stillwater

Contact Name & Email

Carey Warner, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$20.00 - $25.00

Hourly

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About This Position

Responsible for the administrative and employee management functions of the Veterinary Clinical Sciences department within the College of Veterinary Medicine.

Employee management oversight includes recruitment/hiring, preparation of necessary payroll documents, review/entry of timesheets/leave reports, review/audit payroll reports to ensure accuracy, and maintenance of all employee records.

Responsible for initiation and completion of annual review processes, including faculty A&D and RPT processes. Monitors and ensures faculty license renewals are completed annually. Coordinates and maintains locum coverage and faculty overload schedules, ensuring payments are processed accurately and timely.

Assists department head with Salary Planner annually. Compiles and analyzes information for reports on research, teaching and service.

Assists department head as needed. Other duties as assigned.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• Seven years of experience.

Skills, Proficiencies, And/or Knowledge

Post-secondary education may substitute for years of required experience.

Must have excellent interpersonal communication skills in order to interact professionally with all levels of administration.

Must be self motivated and well organized.

Capable of independent judgement, decision making, and performing with minimal oversight or supervision.

MS Office experience.

Confidentiality required.

Preferred Qualifications

• Bachelor's
• Ten years of related experience; OR Bachelor's degree with five years related experience. Preferably experience in university, medical, or veterinary environment. Supervisory skills.

Working Conditions

Must be able to lift 25 pounds.