Executive Assistant, Frontier AI Engineering & Services

Amazon Inc.; New York (NY); On-site; USD 85,000 - 125,000; Full time

Job summary

AWS Frontier AI Engineering & Services is seeking an Executive Assistant to support the Vice President. As a strategic partner, you will safeguard their time, manage high-priority calendars, coordinate travel, and help maintain relationships with customers and partners across a global organization.

You will work with business partners across AWS, the VP’s leadership team, and a worldwide community of Executive Assistants, handling confidential information with integrity and representing the VP

Qualifications

• Calendar management and scheduling expertise.
• Organizing travel and expenses with precision.
• Discretion with confidential information and executive support.

Responsibilities

• Manage complex calendars and coordinate meetings with senior leaders.
• Prepare meeting agendas and lead ad hoc projects as needed.
• Coordinate travel arrangements and expense reporting for the VP.

Job description

AWS Frontier AI Engineering & Services is hiring a dedicated, resourceful, customer-obsessed Executive Assistant to support the Vice President of the organization.

As a strategic partner and an extension of the VP, you will safeguard their time and ensure it is focused on the highest-value priorities, even as those priorities shift. You will anticipate what's ahead and help the VP strengthen relationships with customers, partners, and a global organization. Day to day, you will work closely with business partners across AWS, the VP's leadership team, and a worldwide community of Executive Assistants.

Your responsibilities will span complex calendar management, tracking key deliverables, coordinating travel and expenses, and planning team events such as offsites and employee engagement activities. Additional responsibilities include, but are not limited to, preparing meeting agendas and leading ad hoc projects. You will handle confidential information with the utmost integrity and discretion, and represent the VP professionally with senior leaders inside and outside the company.

This position calls for initiative and sound judgment in a dynamic, often ambiguous environment. You will drive work forward and act decisively without waiting for every detail. Along the way, you will learn the structure and goals of the teams you support and build a strong internal network. Your attention to detail and organizational skills will help you meet tight deadlines and balance multiple urgent requests. Throughout, you will stay flexible, maintain your sense of humor, and remain calm under pressure.