Executive Assistant for the Vice Chancellor for Finance and Administration

Whosonthemove; Spartanburg (SC); On-site; USD 45,133 - 50,615; Full time

Job summary

A state university is seeking an Executive Assistant for the Vice Chancellor for Finance and Administration in Spartanburg, SC. The role involves managing administrative tasks, scheduling, and providing clerical support across various departments. Candidates should possess a Bachelor’s degree and at least 2 years of related experience. A background check is required. The position offers competitive salary and benefits, promoting inclusivity in hiring practices.

Qualifications

• 2+ years of job-related experience or equivalent combination of certification and training.
• Successful background check required.

Responsibilities

• Manage day-to-day operations of the department and maintain the Vice Chancellor's calendar.
• Produce financial spreadsheets and reports as needed.
• Process travel arrangements and related reports in PeopleSoft.

Skills

Clerical support

Financial analysis

Travel arrangements

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Education

Bachelor’s degree in a job-related field

Job description

Executive Assistant for the Vice Chancellor for Finance and Administration
University of South Carolina Upstate
STA00031PO26
Spartanburg, SC

Provide administrative assistance to the Vice Chancellor for Finance and Administration, and as needed in the areas managed by the Vice Chancellor, which include Bookstore, Budget and Resource Planning, Facilities Management, University Police, Bursar’s Office, Purchasing, and Professional Development.

Responsibilities

• Provide clerical support to the Vice Chancellor for Finance & Administration in managing the day-to-day operations of the department (ex. maintain calendar and activities of the office; process invoice payments through PeopleSoft; evaluate requests and operational demands for information required by other administrative offices; facilitate and coordinate in a professional manner support services as required by the office to provide maximum utilization of time to meet schedules and project deadlines).
• Evaluate a variety of business documents and assess work requirements, scheduling activities and workflow to provide financial and business information. Produce financial spreadsheets and analytical reports as required by the Vice Chancellor.
• Make travel arrangements for the Vice Chancellor for Finance & Administration; process TAs and Expense Reports in PeopleSoft.
• Provide clerical support as needed by other offices of Finance & Administration, e.g. purchasing office supplies, completing and submitting PeopleSoft payment requests and travel documents, and making other purchases as needed.
• Process and submit Payment Requests for charges (other than those paid by the Chancellor’s Office) for the Commission on Higher Education.
• Maintain VISA State purchasing card account records.
• Coordinate contracts, MOUs and FOIA request reviews with USC legal office. Coordinate review for signature chancellor signatures and routing for signatures with chancellor office.

Minimum Required Education and Experience

Requires a bachelor’s degree in a job-related field and 2 or more years of job-related experience, which may be substituted by an equivalent combination of job-related certification, training, education, and/or experience. A successful background check is required.

Preferred Qualifications

Bachelor’s degree and 5 years related experience in business management, public administration, or administrative services; or equivalency. Microsoft WORD, Microsoft Outlook, Microsoft PowerPoint and Microsoft Excel.

Salary Range

$45,133 – $50,615; Salary commensurate with education and experience.

Benefits

USC Upstate offers a valuable benefits package including but not limited to:

The University of South Carolina is an affirmative action/equal opportunity institution. Women, minorities, protected veterans, and individuals with disabilities are encouraged to apply.