Administrative Assistant for Academic Affairs

Whosonthemove; Spartanburg (SC); On-site; USD 36,608 - 41,137; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Whosonthemove is seeking an Administrative Assistant for Academic Affairs at the University of South Carolina Upstate in Spartanburg, SC. This role involves providing clerical and administrative support, greeting visitors, and assisting with routine HR-related tasks.

The ideal candidate will have at least 1 year of relevant experience and a high school diploma or GED, with a Bachelor’s degree preferred. The position offers a salary range of $36,608 – $41,137, commensurate with education and experience.

Qualifications

• Minimum 1 year of job-related experience.
• Successful background check required.
• 2 years of administrative experience preferred.

Responsibilities

• Provide front desk and office support for Academic Affairs.
• Assist with organizing meetings and events.
• Prepare and process routine HR-related actions.

Skills

Front-office support

Clerical support

Administrative tasks

Event coordination

Communication skills

Spanish language proficiency

Education

High School diploma or GED

Bachelor's degree (preferred)

Job description

Administrative Assistant for Academic Affairs
University of South Carolina Upstate
STA00460PO26
Spartanburg, SC

The Administrative Assistant for Academic Affairs provides front-office, clerical, and administrative support for Academic Affairs. Responsibilities include reception duties, administrative support for designated Academic Affairs centers, assistance with meetings and events, support for routine personnel-related processes, and other administrative duties as assigned.

Responsibilities

• Provide front desk and office support for Academic Affairs. Greet visitors, answer and direct phone calls, handle incoming and outgoing mail, and respond to routine questions. Assist designated centers and staff with routine administrative tasks such as ordering supplies, scheduling meetings, processing receipts and deposits, and preparing basic reports as requested.

• Assist with organizing and setting up meetings and events for Academic Affairs, designated centers, and Faculty Governance Committees. Schedule rooms, arrange catering, track RSVPs, prepare meeting materials, distribute information, make travel arrangements, gather receipts and process reimbursements, and submit requests to Information Technology and Facilities Management. Attend events as requested and assist with coordinating event-related needs with Special Events and University Marketing and Communications. Provide assistance to event speakers and guests as needed. Provide general administrative support before, during, and after meetings and events. Hold a travel card and follow university purchasing and travel procedures when using university-issued cards. Assist in training Office of the Provost student employees to help with events & logistics.

• Assist with preparing, routing, tracking, and processing routine HR-related actions for Academic Affairs centers, including new hires, rehires, adjunct appointments, affiliate appointments, and dual appointments in HCM PeopleSoft and PeopleAdmin.

• Provide administrative support to the HR Coordinator for Academic Affairs during peak workload periods. Assist with hiring-related tasks and other routine HR support for faculty, staff, and students associated with Academic Affairs. Follow university Human Resources policies and procedures when completing assigned tasks.

• Assist with receiving and forwarding communications on behalf of Academic Affairs. Assist with maintaining Academic Affairs social media pages and updating content as directed.

• Perform other related administrative duties as assigned.

Minimum Required Education and Experience

Typically holds a high school diploma or GED. Requires 1 or more years of job-related experience. A successful background check is required.

Preferred Qualifications

Bachelor’s degree and 2 years of administrative experience or equivalent. Spanish language proficiency preferred.

Salary

$36,608 – $41,137; Salary commensurate with education and experience.

Benefits

USC Upstate offers a valuable benefits package including but not limited to:

EEO Statement

The University of South Carolina is an affirmative action/equal opportunity institution. Women, minorities, protected veterans, and individuals with disabilities are encouraged to apply.