USC Upstate Budget Director

Whosonthemove; Spartanburg (SC); On-site; USD 107,351 - 118,646; Full time

Job summary

The Budget Director at USC Upstate oversees the university’s budgeting, financial reporting, risk management, and compliance functions, reporting to the Vice Chancellor of Finance and Administration. This role directs the Budget Office, Athletics Business Office, and related operations to support strategic planning and fiscal integrity across the university.

Responsibilities include coordinating annual budget development with USC Columbia, producing monthly and ad-hoc reports, ensuring payroll

Qualifications

• Requires a bachelor’s degree in a job-related field and 5+ years of related experience.
• Knowledge of GASB and FASB standards preferred.
• Master’s degree and CPA license preferred; higher education experience valued.

Responsibilities

• Oversee USC Upstate’s budget management system and related financial reporting.
• Supervise budget office operations and ensure budget compliance.
• Coordinate annual budget preparation and submissions to USC Columbia.
• Provide internal and external financial reporting and analysis.
• Manage risk management and compliance functions and capital budgets.
• Oversee ancillary funds, revenue/expense monitoring, and payroll alignment.

Skills

Budget management

Financial reporting

Risk management

Strategic planning

Education

Bachelor’s degree in related field

Master’s degree

CPA license

Job description

USC Upstate Budget Director

University of South Carolina Upstate • Spartanburg, SC

Reporting to the Vice Chancellor of Finance and Administration, the Budget Director independently manages, develops and supervises all aspects of USC Upstate’s budget management system; provides financial and strategic planning support; oversees risk management and compliance function; miscellaneous receivables, NCAA financial reporting, UBIT reporting, budget development, implementation, and coordination with the USC System; provide revenue and expenditure analysis and financial reporting. Direct and manage the Administrative and Academic Affairs Budget functions, Athletics Business Office and the Risk Management and Compliance functions. Provide oversight of facilities Capital/Project budgets.

Budget Management and Operations

• Supervise the Budget Office Operations – including 5 FTEs and 2 temporary employees. Manage day to day budget office operations, which includes budget monitoring and revenue and expense adjustments. Ensure budgetary compliance across all units. Supervise the budgetary status of ancillary funds, accounts and records to ensure accuracy, proper documentation, budget constraints and compliance with all pertinent procedures and regulations. Approve payment requests, budget entries and other accounting transactions. Review the preparation of the FISAP report (Financial Aid) for final approval prior to sign off by Chancellor and filing with Federal government. Supervise the University Risk Management and compliance function, ensuring that the university is prepared to address all risks and respond to all compliance issues. Supervise USC Upstate’s Miscellaneous Receivables function, ensuring that vendors are invoiced accurately and that funds are collected in a timely manner.
• Provide support to all divisions regarding financial operations – ensuring that they receive training on budget and accounting system procedures and practices and provide information that will support their operations and assist in their decision-making. Monitor overall spending to ensure alignment with annual budgets, identify opportunities for cost savings. Ensure payroll costs are aligned with the organization’s compensation strategy and costs are closely monitored and contained in order to eliminate unplanned and unbudgeted growth. Coordinate with the USC System and Upstate Human Resource Department to maintain an accurate position control system with provides current salaries, fringe benefits costs and position status. Monitor FTE (full-time equivalent) slot count to comply with State budget allocations.

Annual Budget Preparation

• Provide oversight and direction during the annual Budget preparation process for all USC Upstate Unrestricted Funds, collaborate with USC Columbia regarding revenue changes – tuition and fees – and expense budget uploads. Oversee and direct the preparation of the budget uploads for submission to USC Columbia.

Internal and External Reporting

• Maintain an inventory of informational needs (Housing, Bookstore, Student Affairs, Athletics and General Operations) based on analysis of financial data requested by units on a routine basis. Provide information to support the preparation of USC Upstate responses to financial inquiries as posted by the legislature, Governor, Office of State Budget, SC CHE and the USC Board and Administration. Coordinate quarterly divisional budget meetings with Chancellor; assist Vice Chancellors in monitoring their budgets and provide technical support as needed. Prepare and disseminate monthly and ad-hoc reports for senior management. Meet with Chancellor bi-weekly to provide status update on the University’s financial condition.

Special Projects

• Provide budgetary advice, planning and coordination for multiple special projects institutionally – particularly in their initiation phase. Analyze financial data, forecast revenue budgets and conduct variance analysis. Provide ongoing budget monitoring for all special projects – simple to complex. Provide executive oversight regarding funding for USC Upstate capital and operating funds. Assess project, determine appropriate methodology for documenting and reporting data, supervise reporting and monitor reimbursements.

Audits

• Act as University’s main contact with USC Columbia’s audit division. Ensure that requests are directed to appropriate personnel, queries are researched, and accurate responses are provided in a timely manner.
• Other duties as assigned.

Minimum Required Education and Experience

Requires a bachelor’s degree in a job-related field and 5 or more years of job-related experience, which may be substituted by an equivalent combination of job-related certification, training, education, and/or experience. A successful background check is required.

Preferred Qualifications

Knowledge of GASB and FASB standards required. Master’s degree, CPA license, with 8 years’ experience preferred. Higher Education experience desired.

Salary Range

$107,351 – $118,646; salary commensurate with education and experience.

Benefits

USC Upstate offers a valuable benefits package including but not limited to:

Equal Opportunity Employer

The University of South Carolina is an affirmative action/equal opportunity institution. Women, minorities, protected veterans, and individuals with disabilities are encouraged to apply.