Assistant to the Chancellor

Whosonthemove; Spartanburg (SC); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health and life insurance

Retirement programs

Paid tuition and scholarships

Generous leave

Job summary

A public university seeks an accomplished Assistant to the Chancellor to anchor executive communications, manage strategic scheduling, and oversee high-level liaison work with campus leaders and partners. The ideal candidate holds a Bachelor's degree and has 3+ years of relevant experience. Responsibilities include managing the Chancellor's office operations, planning travel, and supervising interns. A comprehensive benefits package is offered, along with a mission-driven culture and professional development opportunities.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3+ years of relevant administrative experience required.
• Exceptional multitasking skills in a fast-paced environment.

Responsibilities

• Serve as the primary point of contact for the Chancellor.
• Prioritize a complex calendar and coordinate office operations.
• Plan detailed itineraries for travel and events.

Skills

Executive judgment and discretion

Exceptional organization

Advanced proficiency in Microsoft Office

Clear communication

Education

Bachelor's degree in a related field

3+ years of relevant experience

Tools

Microsoft Office

Adobe Acrobat

Job description

Now Recruiting: Assistant to the Chancellor

University of South Carolina Upstate — Spartanburg, SC

Posting #: STA00175PO26 | Desired Start: May 1, 2026, | Open Until Filled

Be the Chancellor’s trusted partner.

USC Upstate seeks an accomplished executive administrative professional to serve as Assistant to the Chancellor—a pivotal role that anchors executive communications, strategic scheduling, confidential operations, and high level liaison work with campus leaders, board members, legislators, and community partners.

What you’ll lead

• Executive communication & liaison work: Serve as the primary point of contact to and from the Office of the Chancellor; draft, proof, and format executive correspondence, presentations, and reports.
• Strategic calendar & office operations: Prioritize a complex calendar; evaluate meeting requests; coordinate speaking engagements; oversee daily office functions and authorize office actions within policy.
• Briefings & research: Gather, synthesize, and package information so the Chancellor is fully briefed for meetings, events, and engagements.
• Travel & event coordination: Plan detailed itineraries (local, national, and international) for the Chancellor and First Lady.
• Administrative leadership: Supervise student interns and Chancellor’s Fellows; maintain technology proficiency; optimize procedures; ensure records and systems are organized and compliant.

Qualifications

• Required: Bachelor’s degree in a related field and 3+ years of relevant experience (or an equivalent combination of education, training, certification, and/or experience).
• Preferred: Bachelor’s degree and 4+ years of experience, or an associate’s degree and 6+ years of experience.

Success profile

• Executive level judgment, discretion, and integrity with highly sensitive information
• Exceptional organization, prioritization, and multitasking in a fast paced setting
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat; comfort with web based financial/admin systems
• Ability to leverage AI tools appropriately to enhance efficiency and productivity
• Clear, confident communication with diverse stakeholders (including donors and public officials)
• Availability for occasional evening/weekend support for university functions and emergent needs
• Background check required

Why USC Upstate

A mission driven public university with a collaborative culture and strong community partnerships, USC Upstate offers a comprehensive benefits package, including health and life insurance, retirement programs, paid tuition and dependent scholarships, 13 paid holidays (with an extended December break), paid parental leave, generous leave, EAP, and professional development opportunities.

How to apply

1. Apply online: https://uscjobs.sc.edu/postings/203825
2. Complete the application in full: Include all current and previous work history and education. (Attaching a résumé is welcome but does not replace completing these sections.)
3. Upload materials: Résumé (and optional cover letter).
4. Timeline: Recruiting is open until filled

The University of South Carolina is an affirmative action/equal opportunity institution. Women, minorities, protected veterans, and individuals with disabilities are encouraged to apply.