Administrative Assistant

Who's On the Move; Spartanburg (SC); On-site; USD 33,000 - 40,000; Full time

Job summary

University of South Carolina Upstate is seeking an Administrative Assistant to provide comprehensive administrative, financial, and logistical support to the department in Spartanburg, SC. The role assists faculty, leadership, staff, and students through essential systems, events coordination, and fiscal processes.

Responsibilities include calendar management, meeting coordination, budget tracking, and coordination of adjunct hiring logistics.

Qualifications

• High school diploma or GED is required.
• Bachelor’s degree and 2+ years related experience preferred.
• Strong organizational and multi-tasking abilities are essential.

Responsibilities

• Provide administrative support for unit leadership, including calendar management, meeting coordination, agendas, and minutes.
• Assist with departmental processes, procedures, and systems; act as central hub for department operations.
• Coordinate purchasing, reimbursements, invoicing and other financial transactions per policies.
• Track and organize budget data and support financial reporting for leadership.
• Coordinate hiring logistics for adjuncts and searches as needed.
• Plan and coordinate department and college events, ceremonies, fairs, workshops, and initiatives.
• Serve as first point of contact for public, colleagues, and students; monitor emails and Teams inquiries.

Skills

Organizational skills

Multi-tasking

Customer service

Verbal and written communication

Teamwork

Education

High school diploma or GED

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Outlook and calendar tools

Job description

Administrative Assistant
University of South Carolina Upstate
STA00588PO26
Spartanburg, SC

The Administrative Assistant provides comprehensive operational, financial, and logistical support to the department, ensuring efficient day-to-day functioning. This role supports faculty, leadership, staff, and students through essential administrative systems, event coordination, and fiscal processes, and serves as a central hub for departmental operations.

Administrative & Operational Support

• Provides administrative support for unit leadership, including the calendar management, meeting coordination, agendas, and minutes
• Serves as an operational resource for faculty and staff regarding departmental processes, procedures, and systems.

Financial & Resource Administration

• Coordinates purchasing, reimbursements, invoicing, and other financial transactions in accordance with institutional policies
• Assists executive assistant to the dean with tracking and organizing budget-related data and supports financial reporting as required by leadership.
• Assists executive assistant with coordination hiring logistics, including adjunct hiring processes and administrative steps related to searches.

Event & Project Coordination

• Coordinates department and college events, including ceremonies, fairs, workshops, and special initiatives. Assists with logistical planning such as room reservations, vendor coordination, registration tools, and on‑site arrangements. Serves as point person for designated recurring events and timelines.
• Combined administrative support for department chairs, student contact person for both departments, and departments first point of contact for public, colleagues, and students. Monitors the department emails and teams accounts for questions, inquiries, and responds appropriately except for field experiences. Request situational guidance and support as needed. Maintains office and workroom equipment such as printer supplies, workroom restock, and mail room support.
• Other duties as assigned

Minimum Required Education and Experience: Typically holds a high school diploma or GED. Requires 1 or more years of job-related experience. A successful background check is required.

Preferred Qualifications: Bachelor’s degree and 2 years’ related experience in business management, administrative services, or related field preferred.

Knowledge/Skills/Abilities: Organizational skills and ability to multi-task. Skilled in Microsoft Office Suite (Word, Excel, Outlook, AI, etc.). Customer service skills, verbal, written and interpersonal communication skills, and the ability to work well with others. Ability to work independently and with a team.

Salary Range: $36,608; Salary commensurate with education and experience.

USC Upstate offers a valuable benefits package including but not limited to:

The University of South Carolina is an affirmative action/equal opportunity institution. Women, minorities, protected veterans, and individuals with disabilities are encouraged to apply.