Executive Assistant for Healthcare Administration

Mosholu Parkway Nursing & Rehabilitation Center; New York (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Retirement plan options

Growth opportunities

Job summary

Mosholu Parkway Nursing & Rehabilitation Center in the Bronx seeks an Executive Assistant to support the Administrator, manage operations, and coordinate between clinical and administrative teams in a fast-paced, compliant healthcare environment.

The role emphasizes calendar management, reports for leadership and regulatory agencies, HIPAA-compliant records, CMS and NYSDOH audits, and preparation for surveys. Strong organization and MS Office proficiency are essential.

Qualifications

• Must have strong organizational, multitasking, and problem-solving abilities.
• Excellent written and verbal communication skills.
• High level of discretion when handling sensitive information.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Manage the Administrator’s calendar, meetings, and daily priorities.
• Coordinate communication between nursing, rehabilitation, HR, admissions, and external partners.
• Prepare reports, presentations, and documentation for leadership and regulatory agencies.
• Assist with CMS and NYS Department of Health compliance tracking and audits.
• Maintain confidential records in accordance with HIPAA regulations.
• Support preparation for inspections, surveys, and quality assurance initiatives.
• Coordinate staff meetings, family communications, and facility events.
• Track deadlines for licensing, certifications, and reporting requirements.
• Assist with special projects to improve resident care and operational performance.

Skills

Organizational skills

Multitasking

Communication

Discretion

Microsoft Office

Tools

Microsoft Office Suite

Job description

Mosholu Parkway Nursing & Rehabilitation Center in the Bronx seeks an Executive Assistant to support the Administrator, manage operations, and coordinate between clinical and administrative teams in a fast-paced, compliant healthcare environment.

The role emphasizes calendar management, reports for leadership and regulatory agencies, HIPAA-compliant records, CMS and NYSDOH audits, and preparation for surveys. Strong organization and MS Office proficiency are essential.